Job Description

Administration & Operations Assistant DLUX TECH Parramatta, NSW, AU

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Job Description

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Parramatta, Australia | Posted on 09/02/2026

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The Administration Assistant will be responsible for supporting the effective day-to-day administration of the DLUX Australia office.

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The role will coordinate office operations, employee requirements, vendors, travel and logistics, documentation and general administrative activities while working closely with the People & Culture and Corporate Services teams.

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The successful candidate should be organized, dependable, service-oriented and comfortable taking ownership of administrative matters from initiation through to closure.

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Key Responsibilities

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Office Administration

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- Supportthe smooth day-to-day operation of the Sydney office.
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- Maintaina professional, organized and welcoming office environment.
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- Coordinateoffice supplies, stationery, pantry requirements and other consumables.
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- Coordinatewith building management and external service providers for office-relatedrequirements.
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- Monitoroffice maintenance requirements and ensure issues are followed through toclosure.
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- Assistwith meeting room arrangements and internal/external meetings.
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- Receiveand coordinate deliveries, couriers and business correspondence.
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- Maintainappropriate administrative records, files and trackers.
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Employee & People Support

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- Provideadministrative support for employee onboarding and offboarding activities.
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- Coordinateworkplace access, keys, equipment and other joining requirements.
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- AssistPeople & Culture with maintaining employee documentation and administrative records.
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- Supportnew employees and employees travelling or relocating to Australia withpractical office and administrative requirements.
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- Assistin coordinating employee engagement activities, meetings and companyevents.
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- Handleemployee information and company records with appropriate confidentiality.
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Travel & Logistics

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- Assistwith business travel arrangements, including flights, accommodation andlocal transportation, where required.
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- Coordinateaccommodation and logistical requirements for employees travelling toAustralia on business assignments.
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- Maintaintravel-related records and supporting documentation.
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- Coordinatewith employees and relevant internal teams to ensure travel arrangementsare completed on time.
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- Coordinatewith approved vendors and service providers for office-relatedrequirements.
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- Obtainquotations and supporting information for administrative purchases whererequired.
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- Assistwith purchase requests and maintain supporting records.
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- Verifythat invoices are supported by appropriate documentation before forwardingthem for processing.
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- Followup with vendors regarding service delivery, invoices and outstandingactions.
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- Maintainvendor contact information and relevant administrative documentation.
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Assets & Facilities Support

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- Assistwith maintaining records of office assets, equipment, keys and accesscards.
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- Coordinateallocation and return of company assets in collaboration with IT andPeople & Culture.
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- Assistwith periodic physical verification of office assets.
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- Reportfacilities, safety, security or maintenance concerns promptly andcoordinate corrective action.
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Documentation & Compliance Support

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- Maintainorganized electronic and physical administrative records.
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- Assistwith documentation required for internal audits, certifications, insuranceand other compliance activities.
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- Supportrecord keeping in accordance with company policies and applicablerequirements.
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- Ensuresensitive company and employee information is handled securely andconfidentially.
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General Business Support

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- Provideadministrative support to management and other teams as reasonablyrequired.
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- Assistwith scheduling meetings, preparing documents and coordinating businessactivities.
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- Trackassigned actions and follow up with relevant stakeholders for timelyclosure.
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- Identifyadministrative inefficiencies and suggest practical improvements toprocesses.
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Qualifications & Experience

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- Diploma,Bachelor's degree or equivalent qualification in Business Administration,Management or a related discipline is desirable.
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- Approximately 1–3 years of experience in office administration, coordination,business support or a similar role.
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- Experienceworking in a skilled services, consulting or technology environmentwould be advantageous.
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- Familiaritywith Australian workplace practices and office administration would bebeneficial.
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- Strongorganizational and time-management skills.
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- Goodwritten and verbal communication skills.
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- Strongattention to detail and accuracy.
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- Abilityto manage multiple activities and priorities simultaneously.
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- Goodworking knowledge of Microsoft Office or similar business productivitytools.
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- Abilityto maintain accurate records and documentation.
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- Professionaland courteous approach when dealing with employees, vendors, clients andvisitors.
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- Proactiveapproach to identifying and resolving administrative issues.
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- Abilityto work independently while collaborating effectively with teams acrossAustralia and India.
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What We Expect

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Ownership – Take responsibility for assigned activities and follow them through to completion.

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Accountability – Deliver on commitments and communicate early when there are challenges.

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Attention to Detail – Maintain accuracy indocumentation, records and administrative activities.

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Responsiveness – Support employees and businessrequirements promptly and professionally.

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Collaboration – Work effectively with colleaguesacross functions and locations.

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Continuous Improvement – Look for practical ways tomake administrative processes simpler and more efficient.

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Success in this position will be reflected through:

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- Smoothand reliable day-to-day office operations.
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- Timelyclosure of administrative requests and issues.
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- Accurateand up-to-date administrative and asset records.
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- Effectivecoordination with employees, vendors and internal stakeholders.
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- Well-managedonboarding, travel and logistical requirements.
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- Minimaladministrative escalations caused by missed follow-ups.
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- Consistentcompliance with DLUX policies and procedures.
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The responsibilities outlined above are intended to describethe general nature of the role and may evolve as DLUX Tech's Australianoperations continue to grow.

📌 Administration & Operations Assistant (New South Wales)
🏢 DLUX TECH
📍 New South Wales