About the role

As an Operations Assistant, you will provide vital support to the Operations Manager in the smooth running of day-to-day operations. This role covers administration, compliance, rostering, financial tracking, and resource coordination across multiple projects and sites. It's a dynamic position suited to someone who thrives on organisation, problem-solving, and working across a range of operational tasks.

Key responsibilities

- Support the Operations Manager with operational planning, budgets, and reporting.

- Manage client invoicing, project-related payables and receivables, and cost allocation.

- Review and validate employee, contractor and supplier payments and supporting documentation prior to processing.

- Prepare project documentation (SWMS, SDS, policies, compliance portals such as Procore, Hammertech).

- Manage onboarding and offboarding of employees, subcontractors, and suppliers.

- Assist Area Managers with day-to-day operations, project resource coordination, and compliance checks.

- Conduct operational audits, ensure compliance with internal processes , legislations.

- Assist with project financial monitoring, KPI reviews, and cost-saving opportunities.

- Build strong working relationships with clients, supervisors, staff, and suppliers.

About you

- Relevant Certificate, Diploma, Associate Degree,



or equivalent experience in Finance, Accounting, Business Administration, or a related field.

- Proficient in Xero, including payroll, invoicing, and reporting.

- Experience in project cost tracking and reporting.

- Proficiency in Microsoft Office, particularly Excel, with strong computer literacy.

- High numeracy skills, commercial acumen, and analytical thinking.

- Excellent time management, organisation, and ability to prioritise tasks.

- Strong initiative with problem-solving and multitasking abilities.

- Exceptional written and verbal communication skills.

- Ability to work independently and as part of a team, developing relationships with a wide range of stakeholders.

- Driver's licence and valid White Card (QLD).

About us A well-established and growing provider of contract cleaning and construction finishing services. The organisation is known for its solid client relationships, commitment to safety and compliance, and a culture that values teamwork, integrity, and continuous improvement.

Benefits

- Competitive salary package.

- Stable, full-time role with long-term career development potential.

- A supportive, collaborative team culture.

- Hands-on involvement in varied operational functions, offering real job satisfaction.

📌 Operations Assistant (Kuluin)
🏢 Rhino Construction Services
📍 Kuluin