About SCHF

Are you ready to join a team of unstoppable changemakers at one of Australia’s largest children’s charities and one of the largest children’s hospital foundations in the world?

Sydney

Children’s Hospitals Foundation (SCHF) is seeking people who think big, aim high and want to help bring about a groundbreaking new revolution in kids’ health. Working at SCHF goes beyond just being a job; it offers the opportunity to join a change-making and future-shaping team that is making incredible contributions and being part of something bigger. Following a year of exceptional fundraising achievements, we are experiencing growth.

? Winner - Financial Review BOSS Best Place to Work 2026

? Winner - Employer of Choice 2025 - HRD Awards

? Winner - Australian HR Team of the Year 2025 - HRD Awards

? Winner - Best Work from home Strategy 2025 - HRD Awards

? Winner - Best Workplace Flexibility Programme 2024 - HRD Awards

✔ Great Place To Work® Australia

Join us in our Movement of Many!

Our Vision is to foster a place where all children should have access to the best possible healthcare, whenever and wherever they need it. That’s why we’re on a mission to harness the power of philanthropy, bringing world-leading care to the front line and future of children’s health.

Here are a few things that we care about as a team at SCHF. Five easy Employee Value Proposition (EVP) values that guide our behaviour, inform our decisions, and help us do what we do, in a way that is authentically us.

- Care deeply
- Think big, aim high!
- Lift those around you
- Real meaning, actual change
- Be you

About the role The Signature Events Coordinator is the operational backbone of the Signature Events Team, ensuring the seamless delivery of SCHF’s high-profile fundraising events. This is a fast-paced, deadline-driven role that demands exceptional multitasking ability, sharp attention to detail, and solid time management across multiple concurrent events and workstreams. The coordinator is responsible for end-to-end event administration, systems management, guest and donor communications, and fundraising operations — providing the critical behind-the-scenes support that allows the broader team to deliver memorable experiences and achieve outstanding fundraising outcomes for the Sydney Children’s Hospitals Foundation (SCHF) and the Sydney Children’s Hospital Network (SCHN).

Job Responsibilities:

Administrative Management

- Serve as the primary systems administrator for the Signature Events Team, maintaining proficiency across Salesforce (CRM and donor records), GalaBid (auctions, prizes, and live appeals), Salesforce Marketing Cloud (EDMs and event communications), and SharePoint (document and asset management).
- Build and deploy event EDMs and communications via Salesforce Marketing Cloud, including invitations, save-the-dates, event reminders, and post-event acknowledgements, ensuring all content is on-brand and delivered on schedule.
- Manage all guestlist and ticketing processes across Signature Events, including invitation allocation, RSVP tracking, seating coordination, and on-the-night registration, to ensure a seamless and professional guest experience.
- Set up and manage event appeals, campaigns, and fundraising activations in GalaBid and Salesforce, including prize procurement coordination,



auction item management, and live appeal configuration.
- Generate and analyse Salesforce reports to support the team’s planning and donor stewardship, ensuring all records are accurate, up to date, and compliant with Foundation requirements.
- Manage stock and in-kind prize fulfilment, maintaining accurate records and responding to stakeholder requests in a timely manner, and ensure all activities comply with SCHF fundraising policies and brand guidelines.

Event Coordination

- Coordinate end-to-end event logistics across multiple concurrent Signature Events, prioritising competing deadlines and proactively managing tasks to keep all workstreams on track.
- Support event committee meetings by preparing agendas, attending sessions, and distributing accurate minutes to ensure all stakeholders are aligned and action items are followed through.
- Manage all event administration including donor and sponsor correspondence, invitations, RSVPs, and post-event thank-you communications, ensuring every touchpoint reflects the professionalism and warmth of the SCHF brand.
- Process and reconcile event donations and receipts in a timely manner, ensuring all record-keeping aligns with SCHF policies, procedures, and audit requirements.
- Maintain a thorough, up-to-date knowledge of SCHF event policies and procedures, and be prepared to attend events outside of standard hours as required to support the team on the ground.

Account & Donor Coordination

- Act as a trusted point of contact for donors, sponsors, and partners, responding to correspondence and information requests confidently, sensitively, and in a timely manner.
- Build strong working relationships with Relationship Managers and Officers, providing administrative support, researching prospective donors, preparing briefing notes, and ensuring donor expectations, commitments, and interactions are accurately managed in Salesforce.
- Welcome and engage new donors, ensuring timely acknowledgement, relevant information, and meaningful opportunities to deepen their connection with SCHF and SCHN.
- Complete fund request documentation and internal processes promptly, ensuring donor engagement opportunities are captured and followed through without delay.
- Identify and promote broader donor engagement opportunities, including corporate volunteering, in-kind gifting, and gift-in-kind partnerships, while cultivating relationships with partners and coordinating procurement and fulfilment for Signature Events.
- Conduct all activities in alignment with SCHF policies and guidelines, maintaining the highest standards of professionalism in all internal and external interactions.

Qualifications and Experience:

- At least 1 years' experience in a similar events, fundraising, or coordination role, demonstrating the ability to manage multiple priorities simultaneously and deliver high-quality outcomes under pressure.
- Tertiary qualifications are required.

Functional and Technical Skills





- Exceptional multitasking and time management skills, with the ability to juggle competing priorities across multiple events and workstreams without compromising quality or accuracy.
- Strong interpersonal skills with the ability to build trust and communicate confidently and sensitively across a diverse range of internal and external stakeholders, including donors, sponsors, and senior leadership.
- A high degree of accuracy and attention to detail, particularly in data entry, donor records, financial processing, and event documentation.
- Excellent written and verbal communication skills, with the ability to produce professional correspondence, event communications, and reports for a range of audiences.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with a genuine interest in learning and adopting new systems and platforms to support the team’s work.

Desirable

- Experience with Salesforce CRM and Salesforce Marketing Cloud, including EDM build and deployment
- Familiarity with GalaBid or similar event fundraising and auction software

Our Proposal to You: We are pleased to offer a full-time salary to $89,301 plus superannuation for this position. We believe in recognising and rewarding the valuable contributions of our team members.

- Along with competitive salaries, enjoy salary packing with charity-sector tax exemptions, allowing you to enjoy more take-home pay.
- SCHF will provide 2% additional superannuation to help take care of your future.
- At SCHF, we are all about that flex with a choice of 3 office locations (CBD, Randwick, and Westmead), remote working, and flexible working hours.
- SCHF has a host of amazing leave benefits including 2 weeks of compassionate leave, public holiday swaps and 26 weeks parental leave (primary and secondary carers).
- There’s a chance to be a real-life digital nomad, working from a different location, including overseas, for up to 3 months.
- Each career journey is unique. With our Learning Program benefits you can access 5 learning leave days to attend trainings, $1,500 learning dollars per financial year to support your learning goal and access to our Online Learning Library to enrol in online courses.
- To support you in your wellness journey, our Wellness Program includes a range of benefits to fit diverse needs like access to $500 wellness dollars per financial year to spend on a wellness initiative that suits your needs or Fitness Passport to have access to a multitude of facilities to workout.
- We focus on mental health support with free training and tools, as well as relief and support resources.

At SCHF, you’ll have a richer, more meaningful job with the chance to create change at scale, knowing that what you do every day improves the lives of sick kids and shapes the front line and the future of kids’ health. Acknowledgement of First Nations people

Sydney Children’s Hospitals Foundation acknowledges Aboriginal and Torres Strait Islander people and recognises their continuous connection to country, community, and culture. We are committed to helping to close the gap to achieve equality in health and life expectancy for Aboriginal and Torres Strait Islander peoples. As such, if you require any adjustments to submit your application, please get in touch with us at [email protected]

📌 Signature Events Coordinator (Sydney)
🏢 Sydney Children's Hospitals Foundation (SCHF)
📍 Sydney