With a 30-year history, ENSPEC is a privately owned Australian company known for providing a wide range of consultancy services across arboriculture, ecology, biodiversity, conservation, and heritage in Australia, with a main focus on the eastern seaboard, Tasmania, and South Australia.

As we continue to grow in the Federal, State, and Local Government Sectors, and as a major player in renewable energy greenfield consultancy, we need an experienced Administration Manager based at our head office in Rowville, Victoria, to be a future leader.

This role suits a new team member competent across many facets of an administration team's critical functions, with intermediate skills in Microsoft Office (particularly Excel and Word), and confidence in learning new software and online portals.

The position combines administration, data management, reporting, and business systems, with a close working relationship with the field team and a structured mentoring pathway to support your ambition to lead this essential part of the business.

For our current team, the successful applicant must be passionate about conservation and the environment.

This full-time position is Monday to Friday, 38 hours per week, and is salary-based. This position is not hybrid, and the successful applicant will be based at our head office and laboratory facility in Rowville, Victoria.

To ensure your resume is reviewed, applicants must include both a detailed resume and a separate cover letter.

The responsibilities of the Administration Manager will include, but are not limited to:

- Maintain constant communication with managers, staff, and vendors to ensure the company operates effectively and efficiently.

- Develop, implement,



and maintain quality policies and procedures.

- Track staffing requirements, assist with processes or reports as required.

- Maintain all software and keep it up to date at all times.

- Prepare ISO requirements and maintain all audit documentation

- Manage and lead information flow to staff to achieve a consistent outcome.

- Lead and initiate accreditation requirements, and support a team with time-sensitive and required certifications.

- Manage data for the updating of metrics

- Ensure compliance with safety requirements and remain compliant

- Maintain an understanding of current legislation and regulations pertinent to the business, including the Occupational Health and Safety Act

- Undertake special projects when requested by the Managing Director and/or the Finance Manager.

The skills we are looking for: Essential

- Tertiary qualification in administration

- Intermediate MS Word skills – must be able to insert images, create TOC, format headers & footers, create and apply styles, and document review, including track changes

- Intermediate MS Excel skills – must be able to cut, paste and manage large data sets, use complex formulae, lookup tables, pivot tables, and create charts/graphs

- Assist in the preparation of written strategies, submissions and reports

- Proofreading of documents and reports





- Minimum 4 years’ experience in an administration role

Candidates should demonstrate in their covering letter:

- They are results-oriented, with a focus on problem-solving, resilience, and resourcefulness.

- Strong interpersonal skills with a sound focus on productive working relationships

- They have a positive, motivated, versatile, common-sense, and can-do attitude

- Ability to multitask, work autonomously and in a team environment

- They are highly organised and are very attentive to detail

- Ability to apply and follow systems and procedures

- Experience with ISO accreditation is an advantage.

- Is self-motivated to learn and upskill continually

- Is prepared to speak their mind openly and honestly

Other Information

Since the company's inception in 1993, ENSPEC has experienced continuous selective growth and achieved numerous success stories. We are committed to social responsibility and positively assist the industries and communities in which we work.

- The successful applicants must be able to pass a Police Check

- The applicant must hold a current full Australian driver's licence

- This position requires a high level of visual acuity and full-colour perception

- ENSPEC may request the applicant undertake a pre-start medical assessment before commencing employment at the company's cost

- Applicants must have permanent residency in Australia

- ENSPEC is an Equal Opportunity Employer

- Only shortlisted applicants will be contacted

Click the Apply button and submit a copy of your current resume and a cover letter highlighting your ability to take on this rewarding position.

📌 Administration Manager (Rowville)
🏢 ENSPEC
📍 Rowville