About the role

The Construction Contracts Administrator supports the Directors, and the BCSRW & BTV Builds Minor Projects Manager, in the commercial and administrative delivery of BTV Builds, Brisbane Concrete Sleeper Retaining Walls (BCSRW), and allocated minor projects. The role coordinates contract documentation, procurement, cost control, claims, variations, project records and close-out activities. It works closely with project and site teams to keep contractual obligations, budgets, approvals and deadlines visible and controlled from pre-construction through to completion.

Key responsibilities
Review head contracts, subcontracts, consultant agreements, purchase orders and supplier terms
Prepare scopes of work, tender packages, quote comparisons and recommendations for award
Prepare and issue subcontract and supplier documentation using approved templates and delegated authorities
Maintain contract, procurement, insurance, licence and compliance registers
Track notices, approvals, securities, retentions, defects liability periods, warranties and milestones
Assist with budgets, commitments, cost reports, cash flow forecasts and cost-to-complete updates




Review subcontractor progress claims and variations against completed work and approved scope
Prepare support for client claims, variations, extensions of time and contractual notices
Maintain project files, correspondence, registers, meeting records and approval workflows
Coordinate RFIs, drawing registers, transmittals, consultant information and construction documents

About you
Construction contracts administration, project administration or commercial support experience (essential)
Working knowledge of construction contracts, procurement, claims and variations (essential)
Robust writing, numerical accuracy and document-control skills (essential)
Intermediate to advanced Microsoft Office and SharePoint/OneDrive skills (essential)
Ability to manage priorities, meet deadlines and work with limited supervision (essential)
Current Australian driver's licence (essential)
Diploma or degree in Construction Management, Quantity Surveying, Building, Business or related discipline (desirable)
Buildertrend, Xero, ClickUp, Aconex or similar systems experience (desirable)
Commercial construction, retaining wall, civil or minor-project experience (desirable)
White Card (desirable)

📌 Construction Contracts Administrator Brisbane
🏢 BTV Builds
📍 Brisbane