About the role

The Executive Assistant is accountable for providing high-level, confidential support directly to the Director, enabling them to focus on client and business priorities by managing communications, scheduling, and key administrative functions across the practice.

Key responsibilities
Acting as the key point of contact on behalf of the Director — screening, prioritising, responding to, and redirecting all forms of communication as required
Proactively managing the Director's mail, email and diary to ensure optimal use of their time, anticipating scheduling conflicts and priorities
Preparing agendas and minutes for weekly meetings, and tracking follow-up actions through to completion
Undertaking receptionist duties for the practice
Building and maintaining strong, qualified relationships with clients on behalf of the Director
Providing general administrative support and overseeing day-to-day office operations
Liaising with the Australian Taxation Office and other regulatory bodies on behalf of clients and the practice
Lodgement of Tax Returns and Activity Statements




Managing Australian Taxation Office Portal correspondence
Managing incoming and outgoing mail

About you
Relevant qualifications in Business Administration or a related discipline, or equivalent experience in a similar Executive Assistant or senior administrative role
Proven experience providing high-level, confidential support to senior leadership in a complex working workplace
Demonstrated experience and solid knowledge of Microsoft Office
Excellent written and verbal communication skills
Sound judgement, discretion, and keen attention to detail and commitment to accuracy
Ability to build rapport and engage confidently with a diverse range of clients
Robust personal initiative, adaptability, and ability to manage competing priorities under pressure

About us

We are a boutique Accounting firm based in Narre Warren with a diverse client base. We offer exceptional high-quality accounting and are proactive with our clients.

📌 Executive Assistant Narre Warren
🏢 Michael Muaremov and Associates
📍 Narre Warren