Job Description: St Vincent's is seeking a permanent full-time Executive Assistant.
Based in our Sydney office, this role provides high-level strategic executive support, coordination, and project assistance to both the National Chief Medical Officer and the Chief Executive Officer, Private Hospital Division.
About the Role
Working within a high-performing Executive Assistant team, you will act as a trusted partner to senior leaders across two key portfolios.
By proactively managing priorities, facilitating cross-stakeholder collaboration, and leveraging modern digital tools, you will play a key role in ensuring efficient operations and driving organisational outcomes across One St Vincent's.
Key Responsibilities of the Role
Proactively manage complex executive calendars, meeting schedules, and travel logistics.
Coordinate the end-to-end preparation and quality assurance of executive, Board, and committee papers and briefing materials.
Lead day-to-day office coordination and operations to maintain a welcoming, well-run, and collaborative shared workspace.
Leverage modern digital tools including Microsoft 365, Teams, and AI to continuously improve executive workflows and productivity.
Support the delivery of corporate events, Board meetings, leadership offsites, and internal cultural initiatives.
Handle sensitive, confidential workforce and strategic information with total discretion and sound judgment.
About You
We are looking for a highly organised, adaptable, and team-oriented professional who embodies our values of Compassion, Justice, Integrity, and Excellence.




Ideal candidates will have:
Proven experience providing C‐suite or senior executive support within a complex environment.
Exceptional communication skills with precise attention to detail in document preparation and correspondence.
Strong technical proficiency across the Microsoft 365 suite, with an appetite for adopting digital tools and AI efficiency solutions.
Demonstrated experience managing complex travel logistics, meeting schedules, and corporate event administration.
A diploma or TAFE qualification in Business Administration (desirable, but not required).
Things that work for you
Ability to visibly see your impact on the business and its service
Competitive salary packaging options
Discounted private health insurance
Employee Assistance Program for staff and their families
Access to the Fitness Passport (FP)
At St Vincent's we value inclusivity and diversity and acknowledge the importance of creating a work environment that is welcoming, safe, fair and impartial and invites people from all backgrounds to join us.
Pre‐Employment Checks Your employment is conditional upon the completion of all required pre‐employment checks.




We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.
Reconciliation Action Plan
At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees.
As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information, visit or get in contact at ******
View Reconciliation Action Plan Code of Conduct
View Code of Conduct
St Vincent's Health Australia has been serving Australians with compassionate health and aged care since our first hospital was established in Sydney in ****.
Founded by the Sisters of Charity more than 180 years ago, St Vincent's is a clinical, research and education leader delivering private hospital, public hospital and aged care services across NSW, VIC and QLD.
Our founder, Mary Aikenhead's vision, commitment and inspiration lives on in us and the work we do.
From modest beginnings, St Vincent's Health Australia is today the nation's largest not-for-profit health and aged care provider, offering services in Queensland, New South Wales and Victoria, including public and private hospitals and aged care facilities.
The St Vincent's family comprises 22,000 outstanding nurses, researchers, cooks, doctors, executives, administrators, cleaners, volunteers and more.
Closing Date: 11 September *******:59pm
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📌 Executive Assistant (Sydney)
🏢 St Vincent's Health Australia
📍 Sydney