Description
About the Role
We are looking for an organised and detail-focused
Invoice Administrator
to support our service operations team.
This is a hands-on role where you'll be working closely with Service, Operations, and Finance teams to ensure jobs are accurately invoiced, scheduled, and maintained in the system.
You'll play a key role in keeping our service delivery running smoothly from job setup through to invoicing and reporting.
What You'll Be Doing
Daily invoicing of completed service jobs (labour & materials)
Coordinating service jobs with technicians and Team Leaders
Scheduling planned maintenance (PPM) activities with clients
Setting up contracts, sites, and assets in
Pronto
Maintaining service database and job records
Raising purchase orders and updating job information
Entering service calls and creating new jobs
Preparing reports and supporting exception tracking
Supporting timesheet entry and general admin tasks
Liaising with Accounts Receivable on remittances
What You Bring
Robust admin and coordination experience (service-based business preferred)
High attention to detail as accuracy is critical in this role
Ability to manage multiple tasks and meet deadlines
Confident communication skills (internal & external stakeholders)
Intermediate




Excel and MS Office
skills
Ability to work both independently and as part of a team
Nice to Have
Experience with systems like
Pronto, Uptick, Corrigo
Background in service, maintenance, or trades environment
Why Join Precise?
At Precise, we create
safer, smarter, and more sustainable environments
and it all starts with our people.
We've been recognised as a
Great Place to Work® for the past two years
, with a culture built on
trust, support, and real career opportunities
.
Founded in Sydney in ****, we now have
500+ technicians, engineers, and service professionals
supporting
700,000+ assets across 18,000+ properties nationwide
.
Backed by
GENERAL Industries (formerly Fujitsu General Limited)
, we're continuing to grow rapidly across Australia.
This means
stable work, diverse projects, and real career pathways
, not just another job.
Additional Information
You may be required to complete audiometric testing within your first 3 months to establish a baseline (fully covered by the company).
This does not impact hiring decisions or employment terms.
Ready to Apply?
Join a business where your
growth matters as much as the systems you work on
.

📌 Invoice Administrator (Melbourne)
🏢 Precise People Hub
📍 Melbourne