Administration Assistant (Remote – Sydney/East Coast Australia)
Ariel Air Charters is a customer-obsessed aviation company delivering safe, reliable, and seamless charter experiences across Australia.
We are seeking a proactive and highly organised Administration Assistant to support our operations, finance, and leadership teams.
This is a remote role for candidates based in Sydney or elsewhere on Australia's East Coast (AEST/AEDT time zones).
Why join us
Work remotely while supporting a fast-paced, mission-driven aviation business
Collaborative, supportive team with clear processes and room to grow
Competitive salary package with superannuation
Flexibility around standard AEST/AEDT business hours
Ongoing training and career development in a unique industry
What you'll do
Provide day-to-day administrative support to operations, finance, and executive stakeholders
Manage calendars, coordinate meetings, prepare agendas, take minutes, and track follow-up actions
Prepare and format documents, proposals, reports, and client correspondence with exceptional attention to detail
Assist with travel and accommodation bookings for crew and stakeholders; prepare itineraries as needed
Maintain accurate records and data entry across our CRM and document management systems
Support compliance-related administration (e.g., keeping certifications and policy documents up to date)
Process supplier invoices, expense claims, purchase orders, and basic reconciliations
Monitor shared inboxes, triage enquiries, and provide timely, professional responses




Liaise with vendors and internal teams to keep tasks moving and resolve issues promptly
Contribute to process improvements and the creation of transparent SOPs
What you'll bring
2+ years of administration experience (aviation, travel, logistics, or professional services advantageous)
Outstanding organisation, time management, and follow-through across multiple priorities
Clear written and verbal communication with a customer-first mindset
High accuracy and attention to detail when handling documents, data, and numbers
Proficiency with Microsoft 365 or Google Workspace; familiarity with CRMs and accounting tools (e.g., Xero or MYOB) a plus
Comfort working remotely with reliable internet and strong digital productivity skills
Unrestricted Australian working rights and ability to work standard AEST/AEDT hours
The details
Location: Remote within Sydney or the East Coast of Australia (NSW, ACT, VIC, QLD, TAS)
Employment: Full-time (flexible start/finish within core AEST/AEDT hours)
Compensation: Competitive salary + superannuation, commensurate with experience
Start: As soon as available
Requirements: Right to work in Australia; background and reference checks may be conducted
How to apply
Submit your application using the online form on this page and upload your resume.
A brief cover letter outlining your relevant experience and availability is appreciated.
Applications are reviewed on a rolling basis.
Ariel Air Charters is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.

📌 Why Join Us (New South Wales)
🏢 Ariel Air Charters
📍 New South Wales