Administrative Operations Team (AOT) | Melbourne
Closing date: 11/09/2026
For nearly 150 years, Davies Collison Cave (DCC) have been
protecting creativity and embracing innovation.
We are one of
the largest, most respected Intellectual Property Firms servicing
local and international clients with offices in Australia, New
Zealand, Singapore, Hong Kong and Malaysia.
Our renowned
team of talented professionals work with world-class clients and
brands across three legal services areas: Patents; Trademarks and
Intellectual Property law.
We work with a full range of clients including large
international companies, foreign patent attorneys, local companies
and start-ups, Universities and research organisations, and
individual inventors.
We work proactively and in close
collaboration with our clients to ensure they receive high quality,
commercially-relevant advice and outcomes.
The strength of DCC is and has always been the experience and
expertise of our people.
Many of our practitioners are
recognised as world leaders in their field.
Our values of
excellence through collegiality and engaging leadership have
allowed us to attract the finest talent with diverse skills and
backgrounds and access to rewarding and fulfilling career
pathways.
About the role
DCC is looking for an Administration Assistant that forms part
of the Administrative Operations Team (AOT) on a 12 month fixed
term contract.
This role fills a critical administrative role
which supports Davies Collison Cave leading Patent and Trade Mark
Practices across Australia and Asia, reporting to the Operations
Manager.
The role requires a strong focus on accuracy, timeliness, and
service delivery, with a consistent commitment to maintaining high
service standards for Principals,



operators, and internal
stakeholders.
You will be part of a busy, friendly team
working in a collaborative and supportive environment.
This is an in office role, 9am-5pm, five days a week.
Key Responsibilities
Administration Assistant
Learn and understand the in-house processing systems for
incoming electronic transmissions and physical related
correspondence
Read, process and distribute incoming electronic
correspondence received to the DCC central email address
Process incoming electronic and physical correspondence for
scanning and filing into the DCC Document Management
System
Participate in the accurate filing and storage of physical
correspondence
Participate in the processing of incoming physical
correspondence – reading, sorting, distribution and
delivery
Participate in the team by providing assistance with other
general duties in the Administration Assistant Team
Develop and maintain a high level of customer service to
DCC Principals, Attorneys and internal staff at all times
Operational Support
Prepare tax invoices in accordance with firm
processes.
Provide administrative and operational support to the Trade
Mark Operations group as required.
Assist other AOT functions where needed, as directed by the
AOT Trade Mark Coordinator & Operations Manager.
About You
Exposure to administration, data entry and document
management systems




Strong organisational skills with the ability to manage
competing priorities and meet critical processing
requirements.
High level of attention to detail and commitment to data
accuracy.
Well-developed written and verbal communication
skills.
Strong customer service mindset with a professional and
responsive approach.
Proficiency in Microsoft Office:
Outlook
Word
Excel
Inprotech and iManage experience is an advantage
Understanding of data quality control processes.
Reliable and detail-oriented
Team-oriented with a collaborative approach
Proactive and adaptable
Skilled and service-focused
Why join us?
This is an exciting and dynamic role within a very supportive and
inclusive team working with an internationally recognised firm
while developing your career.
The advantages of working with DCC extend well beyond professional
experience.
We understand what is important to our people and we
offer a highly collaborative work environment to support our team
to excellence.
DCC has been recognised by Diversity Council
Australia as an Inclusive Employer, provides flexible and hybrid
working arrangements, offers paid parental leave, paid birthday
leave and volunteering leave.
DCC also provides a range of
well-being initiatives throughout the year.
If you are ready to take on a rewarding role where you can grow
and make an impact, we'd love to hear from you!
Please apply
clicking the 'Apply' button where you will be redirected to DCC's
career page to attach a resume and cover letter.
Please note
only those candidates with full unconditional work rights will be
considered.
We look forward to learning more about you.

📌 Administration Assistant - 12 Month Fixed Term Contract (Melbourne)
🏢 Davies Collison Cave
📍 Melbourne