Care is our passion. People are our business. Excellence is our standard. Growth is our ambition.

- Desirable Coastal / Country Lifestyle

- Supportive Team Environment

- Professional Development Opportunities

The Role

As a Surgical Administration Officer in the day surgery unit, you will play a key role in supporting patients and the clinical team by coordinating theatre bookings, pre-admission appointments, admissions and discharges.

You will also assist with eligibility checks, informed financial consent, payments, receipts and accurate patient administration to help ensure a smooth and professional experience for patients and visitors.

What you’ll bring

We are looking for someone who is positive, professional and confident working both independently and as part of a team. You will be well presented, calm under pressure and able to manage competing priorities with minimal supervision.

You will be experienced in:

- Scheduling: Book, change, or confirm patient surgical procedures using electronic health record systems. Co-ordinate operating theatre times, and book pre-admission clinics.

- Patient Communication: Liaise with patients and carers regarding admission and fasting instructions.

- Team Coordination: Work closely with surgeon rooms, other departments, and theatre nursing staff.

- Patient Greeting: Welcome patients and visitors, verify identity, and complete admission.

- Phone Management: Answer incoming calls and routine inquiries from the public as well as doctor's rooms.

- Data Entry: Update patient records, insurance information, and billing records. Complete fee estimates for uninsured patients





You’ll be confident in these skills:

- Robust computer literacy and data entry skills

- Solid time management, organisational and communication skills

- Good understanding of medical terminology

- Ability to work flexible hours throughout the Monday to Friday roster

- Excellent communication skills and a pleasant, understandable telephone manner

- Ability to multitask in a busy environment

- Experience with handling personal/sensitive information and patient confidentiality

- Commitment to supporting patients, clinicians and colleagues in line with Healthe Care’s Core Values

Forster Private Hospital and Mayo Private Hospital, part of Healthe Care Australia, are sister facilities offering Medical, Surgical, Rehabilitation and Oncology Services and Mental Health at Mayo. Forster and Taree are located 2 – 2.5 hours north from Newcastle and boasts extraordinary natural landscapes including beaches, lakes, rivers, with many opportunities for outdoor activities amongst a friendly welcoming community and an enviable climate. Between both facilities we have five Operating Theatres and a state-of-the-art Hydrotherapy Pool at each site. We offer competitive salaries, flexible rostering, free staff parking & professional development support.

Applications Close: 9 October 2026

All written applications must address and meet essential criteria. Indicate in the subject line the department you are interested in. Formal applications including cover letter addressing criteria and CV emailed to: Hospital Administration Manager – Lisa Walters: ************@healthecare.com.au

📌 Administration - Day Surgery Unit (Forster)
🏢 Forster Private Hospital
📍 Forster