The Opportunity

We are seeking an experienced and proactive Administration Officer to join the wonderful team at Monteath & Powys in their Newcastle CBD office.

Working within an established administration team, you’ll provide day-to-day support across the business, ensuring requests are managed efficiently and professionally.

A key focus will be managing a shared administration inbox, coordinating varied requests including general administration, travel bookings, document formatting, template creation, payroll support and HR administration.

You’ll also have the opportunity to champion AI adoption and process improvement, identifying repetitive or manual tasks that could be streamlined through standardisation, automation or AI tools.

Key Responsibilities

- Manage and coordinate requests through a shared administration inbox.
- Provide responsive administrative support across the business.
- Format documents, reports, presentations and templates.
- Assist with payroll and HR administration.
- Maintain accurate records, documentation and internal systems.
- Identify opportunities to simplify and improve administrative processes.
- Support the adoption of AI and technology to improve efficiency.
- Collaborate with the broader administration team to deliver consistent support.

About You

You’ll be an organised and adaptable administrator who enjoys variety, teamwork and finding better ways of doing things.

Ideally, you will bring:

- Previous administration, business support or similar experience.




- Excellent written communication and document formatting skills.
- Confidence using Microsoft Office and learning current technology.
- Strong attention to detail and a professional approach.
- A team-oriented and service-focused attitude.
- An interest in AI, automation and smarter ways of working
- Confidence to suggest and implement practical improvements.
- Comfortable working in office, Monday-Friday.

The Organisation

Monteath & Powys is a highly reputable leader in planning, surveying and project management. With an impressive 75-year history, they have contributed to some of the region’s most significant civil, infrastructure and development projects across Newcastle, Sydney and wider NSW.

Employees benefit from ongoing training and professional development, with genuine career advancement opportunities for those who demonstrate strong performance and contribute to positive client outcomes.

Sound like you? Apply now or contact Senior Consultant Jaimie Nolan for any initial enquiries at ••••@gwg.com.au

As an equal opportunity employer, we are committed to building inclusive and respectful workplaces, strengthened by diversity, and encourage applications from First Nations Peoples, all genders, those from culturally diverse backgrounds, the LGBTIQA+ community and people with disability, of all ages and backgrounds. We strive to provide a barrier-free and equitable recruitment experience. If you require an adjustment during the recruitment process, please contact your consultant via the phone number or email above.

📌 Senior Administrator (Newcastle)
🏢 GWG Recruitment
📍 Newcastle