About the Role:

We are currently seeking an experienced and highly organised Retail Administrative Coordinator to join a fast-paced team and provide high-level administrative, coordination and data management support to the Learning and Development Team.

This role is ideal for someone who is highly proficient in Excel, enjoys working with data and multiple systems and has excellent attention to detail.

You will play an important role in coordinating events, maintaining accurate records, supporting intern programs and ensuring key team activities and information are managed effectively.

Key Responsibilities:

- Maintain and update accurate data across multiple platforms relating to events, communications, agreements and project status.
- Use advanced Excel skills, including formulas, data management and reporting, to maintain and analyse information.
- Coordinate and distribute learning, event and communication materials across multiple locations and programs.
- Manage intern program data, including reporting, analysis, documentation and record keeping.
- Maintain the team's activity calendar and assist with broader team coordination and scheduling.
- Prepare reports, presentations and documentation as required.
- Liaise confidently with internal and external stakeholders to obtain information, coordinate activities and follow up actions.
- Support the team with general administration and coordination activities as required.
- Ensure information is maintained accurately,



consistently and within agreed timeframes.

About You To be successful:

- Must have worked in a similar role
- Must come from a Retail Background
- Advanced Excel skills, including formulas, data management and reporting.
- Strong written and verbal communication skills.
- Confidence engaging with both internal and external stakeholders.
- Strong proficiency across Microsoft Office, including Word, PowerPoint, Teams and Excel.
- Excellent attention to detail and a high level of accuracy.
- Strong organisational and time-management skills.
- The ability to work independently and manage competing priorities.
- A proactive approach with the ability to identify what needs to be done and take ownership.
- The ability to quickly learn current systems, processes and procedures.
- Previous experience in retail administration, coordination, operations, events or a similar support role will be highly regarded.

Working Arrangements:

- 5 days onsite - No Hybrid
- Working hours are 8:30-4:30pm or 9-5pm
- 2 Month contract - Must be available to start immediately

Contact Jenny Hiep on ([email protected]) with an updated resume.

Please note: Only successfully shortlisted candidates will be contacted.
**Candidate must be based in VIC - AUSTRALIAN CITIZENS ONLY **

**Please add your suburb of residence on your resume**

**Due to lack of public transport - Candidates must have a car**

📌 Retail Co-Ordinator (Docklands)
🏢 FourQuarters
📍 Docklands