Accounts & Project Costing Officer

Dolan Civil Pty Ltd Darwin, NT | Full-time

About Dolan Civil

Dolan Civil is an established, locally owned civil construction company operating across Darwin and the Northern Territory. With approximately 50 employees and a substantial fleet of civil construction plant and equipment, we deliver civil infrastructure, earthworks, drainage, utility, plant hire, service locating and hydro excavation projects.

We are built on our reputation & powered by our people.

About the role

We are seeking an experienced and commercially minded Accounts & Project Costing Officer to take ownership of Dolan Civils' day-to-day accounts and project-costing functions. This is a hands on position suited to someone who understands that construction accounting involves more than processing invoices. The successful candidate will help ensure that labour, plant, materials, subcontractors and other costs are accurately allocated to each project.

You will work closely with the Managing Director, Project Manager, Office Manager, Supervisors and external accountant to provide accurate and timely financial information across the business.

Key responsibilities

Accounts and finance

- Manage accounts payable and accounts receivable.
- Process and code supplier invoices in MYOB.
- Prepare weekly supplier payment batches for management approval.
- Complete bank and credit-card reconciliations.
- Monitor outstanding debtors and follow up overdue accounts.
- Assist with weekly payroll processing.
- Check employee hours, overtime, allowances and project allocations.
- Maintain accurate financial records and supporting documentation.
- Assist with BAS, GST, PAYG, superannuation, payroll tax and end-of-month preparation.
- Liaise with suppliers,



customers and the company’s external accountant.
- Maintain a short-term cash-flow forecast.
- Provide the Managing Director with a clear weekly finance summary.

Project costing

- Maintain project budgets and cost information within Varicon.
- Ensure labour, plant, materials and subcontractor costs are allocated to the correct projects and cost codes.
- Reconcile employee hours from BusyBusy against payroll and project records.
- Reconcile plant and labour information from Docketbook against Varicon and customer invoicing.
- Identify missing, incomplete or unsigned dockets.
- Monitor project actual costs against budgets.
- Assist with cost-to-complete and project-margin reporting.
- Track purchase orders, supplier commitments, variations and subcontractor claims.
- Identify completed or approved work that has not yet been invoiced.
- Assist Project Managers with progress claims and supporting cost information.
- Investigate discrepancies between MYOB, Varicon, BusyBusy and Docketbook.
- Provide regular project-cost reports to management.

Systems and process improvement

- Help establish consistent project numbers and cost codes across company systems.
- Reduce duplicate data entry and unnecessary manual processing.
- Improve accounts, payroll and project costing workflows.
- Assist with implementing practical automation and AI-based processes.




- Maintain accurate and organized digital financial records.
- Produce exception reports identifying missing or inconsistent information requiring attention.

About you

To succeed in this role, you will have:
- Previous experience in accounts, bookkeeping, project accounting or cost control.
- Solid experience with accounts payable, accounts receivable and bank reconciliations.
- Good working knowledge of MYOB and Microsoft Excel.
- Strong numerical accuracy and attention to detail.
- The ability to investigate discrepancies and follow issues through to completion.
- The confidence to follow up missing information with Project Managers, supervisors, employees and suppliers.
- Strong organizational and time-management skills.
- Clear written and verbal communication skills.
- The ability to work independently and take ownership of your responsibilities.

Experience in civil construction, earthworks, infrastructure, transport, plant hire or another project-based industry will be highly regarded. Experience with Varicon, BusyBusy or Docketbook would be advantageous but is not essential, as training can be provided.

Accounting, bookkeeping or finance qualifications are desirable but not essential where the applicant has suitable practical experience.

What we offer

- Salary depending on experience.
- A permanent, full-time position based in Darwin.
- A key role within an established and growing Territory-owned business.
- Direct access to management and involvement in improving company systems.
- Varied work across company accounts, payroll and civil project costing.
- The opportunity to take ownership of the role and develop with the business.

📌 Accounts & Project Costing Officer (Berrimah)
🏢 Dolan Civil
📍 Berrimah