Contracts Administrator — Retail Fitout

Location: Sydney, NSW | Employment Type: Full-time, Permanent

About Us

We are a leading national retail fitout and construction company, delivering high-quality shop fitouts, refurbishments, and commercial refits for major retail brands across Australia. With a solid pipeline of projects across shopping centres and CBD locations, we're growing our project delivery team and looking for a motivated Contracts Administrator to support our Project Managers on a portfolio of fast-paced retail fitout projects.

About the Role

Reporting to the Senior Contracts Administrator / Project Manager, you will play a key support role across the full project lifecycle — from procurement and subcontractor management through to project close-out. This is a great opportunity for someone early in their construction/fitout career to build a strong foundation in contract administration within a supportive team environment.

Key Responsibilities

- Assist with the preparation, review, and administration of subcontractor and supplier agreements
- Prepare and issue subcontractor scopes of work, purchase orders, and variations
- Track project costs, budgets, and variations against approved contract sums
- Assist with progress claims, payment certificates, and reconciliation of subcontractor invoices
- Maintain accurate project documentation, registers, and correspondence (RFIs, variations, defects)
- Liaise with subcontractors, suppliers,



and internal project teams to ensure smooth project delivery
- Support procurement processes including obtaining and comparing quotes
- Assist with programming, site instructions, and compliance documentation
- Support the close-out process including defects liability and final accounts

About You
- 1–3 years' experience in a contracts administration, project coordination, or similar support role (construction, fitout, or related industry highly regarded)
- Relevant tertiary qualification in Construction Management, Business, Project Management, or similar (or working towards one)
- Strong attention to detail and organisational skills
- Proficient in Microsoft Excel and Word; experience with construction management software (e.g. Procore, Aconex, Cheops) is a plus but not essential
- Excellent written and verbal communication skills
- Ability to manage multiple tasks and deadlines in a fast-paced environment
- A proactive, can-do attitude and willingness to learn

What We Offer
- Structured mentoring from experienced Contracts Administrators and Project Managers
- Genuine career progression pathways within a growing national business
- Exposure to a diverse portfolio of retail and commercial fitout projects
- Supportive, collaborative team culture
- Competitive salary package

How to Apply Click 'Apply' to submit your resume and cover letter. We look forward to hearing from you.

📌 Contract Administrator (New South Wales)
🏢 University Seeker
📍 New South Wales