Location: Brisbane, QLD

Salary: $106,700 – $160,000 per year

Employment Type: Full-Time | 40 hours per week

Start Time: 7:00 AM AEST

About the RoleWe are looking for an experienced Contracts Administrator to support an Australian construction company based in Brisbane, Queensland across multiple live residential projects.

Working closely with the Project Manager, you'll manage the day-to-day contracts administration requirements of active projects, including subcontractor documentation, purchase orders, variations, progress claims, project costs, quotations, and procurement.

This role requires someone who already understands Australian construction processes and terminology and can confidently manage their workload, communicate with project teams and trades, and proactively follow up on outstanding information.

Key Responsibilities

- Prepare and issue subcontractor agreements, purchase orders, and variations
- Review and assess progress claims for Project Manager review and approval
- Maintain variation registers and accurate project cost records
- Obtain, review, and compare supplier and subcontractor quotations
- Assist with project budgets and cost reporting
- Maintain and update procurement schedules
- Coordinate and follow up on documentation and outstanding information with Project Managers, supervisors, subcontractors, and suppliers




- Maintain accurate project and contract documentation across multiple live projects
- Assist with other contracts administration and project-related requirements as needed

Requirements

- Previous experience working with an Australian residential or commercial construction company
- Robust understanding of Australian construction terminology, contracts, and processes
- Experience preparing subcontractor agreements, purchase orders, and variations
- Experience reviewing progress claims, tracking project costs, and maintaining variation registers
- Experience obtaining and comparing supplier and subcontractor quotations
- Experience assisting with project budgets, cost reports, and procurement schedules
- Excellent organisational skills and attention to detail
- Confident communicating with Project Managers, supervisors, subcontractors, and suppliers
- Able to manage priorities across multiple active projects and proactively follow up on outstanding items
- Experience with Xero, BuildPass, Buildxact, Monday.com, or similar construction/project management systems
- Preferably with experience working on South East Queensland construction projects, particularly medium-density developments such as townhouses and small apartment projects; custom home experience is also an advantage

📌 Contracts Administrator – Australian Construction (Brisbane)
🏢 Alexim Group
📍 Brisbane