About the Company
With more than 35 years in the industry, this established family-owned business delivers high-end commercial furniture and joinery projects across Australia.

Their portfolio spans corporate offices, education, healthcare, aged care, hospitality and government environments, with a strong reputation for quality workmanship, innovative solutions and sustainable practices.

Based in the Sydney CBD, you'll join a small and collaborative team of nine. The environment is professional without being overly corporate, and employees are trusted to manage their responsibilities with plenty of autonomy and flexibility.

The Chance An opportunity is available for a Project Administrator / Project Support Officer to join the Projects Team and support the delivery of commercial furniture, joinery and fit-out projects.

Working alongside Project Managers and operational teams in Sydney and Melbourne, you'll help keep projects organised and moving by coordinating documentation, project systems, drawings, approvals and general administration.

This would suit someone who enjoys being across the detail, managing multiple priorities and taking ownership rather than waiting to be directed.
What You'll Be Doing

- Support Project Managers with the day-to-day coordination and administration of projects
- Maintain project documentation, schedules and document control throughout each project
- Upload, update and track information across systems including Procore, Aconex, Simpel and Innergy
- Manage current architectural drawings and ensure the correct revisions are available to relevant teams
- Maintain project registers including RFIs, variations, shop drawings and samples
- Coordinate samples, orders, submissions and approvals
- Prepare pre-construction documentation including SWMS, SMDs and insurance requirements
- Assist with quotes, invoices and general project-related financial administration
- Review and mark up floorplans and drawings to provide instructions to drafting teams




- Coordinate with internal and external stakeholders to keep deadlines and deliverables on track
- Prepare and distribute drawings and documentation for Site Managers and project teams
- Manage administration across several live projects at once
- Identify issues early and take a proactive approach to resolving them

About You You'll be someone who is organised, confident and comfortable taking responsibility for your work. You'll enjoy working in a busy project environment where priorities can change and attention to detail matters.
You'll ideally bring:

- 1–2+ years' experience within project administration, project coordination or a similar administrative position
- Experience within construction, commercial fit-out, joinery or another project-based industry would be highly regarded
- Strong organisational skills and excellent attention to detail
- Confidence managing documentation, deadlines and multiple competing priorities
- Strong written and verbal communication skills
- The ability to work independently while contributing to a close-knit team
- Good Microsoft Office skills, particularly Excel
- Exposure to Procore, Aconex, Simpel, Innergy or similar project management platforms would be beneficial
- An understanding of project documentation and workflows
- HSC or equivalent with sound English and Maths skills

What's on Offer
- $70,000 – $90,000 + super, depending on experience
- Permanent, full-time opportunity
- Sydney CBD location
- Flexibility around start and finish times
- Small, supportive team environment
- Established business with a strong and consistent project pipeline
- Regular team lunches, social events and team activities
- Opportunity to develop your project experience within the commercial fit-out and joinery sector
- A workplace that offers genuine autonomy while still providing the support of an experienced team

If you're looking to build your career in project coordination and want to join an established business where you'll have genuine involvement across projects, we'd love to hear from you.

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