About the role: The ideal individual will have excellent organizational skills while being extremely flexible and adaptable to tasks. You will be well-presented, articulate in communication, and the ability to multitask and work well under pressure in a fast-paced, demanding environment.
Key responsibilities
- Provide skilled telephone and front desk service.
- Welcome visitors to the office and ensure they receive prompt attention from staff.
- Book and maintain meeting rooms.
- Maintain PGS CEO's diary and email appointment confirmation.
- Receive and record mail, courier deliveries and record in LEAP.
- Process outgoing mail according to procedures.
- Administer ordering of stationery, kitchen and office supplies.
- Assist with daily maintenance of kitchen and equipment.
- Manage coordination of all administration relating to general office services.
- Provide IT support to new staff and liaise with IT to resolve IT matters.
About you
- Minimum 5 years' experience in a Reception and/or Administration role is essential.
- Organisation and time management skills.
- Strong interpersonal and communication skills - verbal and written.
- Proficient in Microsoft Office, MS Team, MS Outlook and Skype for Business.
- A can-do and positive approach to a large scope of work.