About the role

This is an important role within Matrix Building Co, a growing residential building company based in Central Victoria. Bookkeeping and financial administration will form a key part of the position; however, this is not purely a bookkeeping role. You will work closely with the Directors, estimator and construction team to help keep accounts, projects, documentation and office systems organised and up to date.

Key responsibilities

- Day-to-day bookkeeping using Xero

- Accounts payable and accounts receivable

- Processing and allocating supplier and subcontractor invoices

- Bank and account reconciliations

- Payroll administration and superannuation-related administration

- Monitoring outstanding accounts and assisting with debtor follow-up

- Assisting with BAS preparation and liaising with accountant

- Accurate allocation of project costs and maintaining job costing information

- Maintaining project information within Buildxact, entering and updating project and cost information

- Uploading and maintaining project documentation, maintaining client portal information and sharing approved documentation with clients

- Maintaining accurate electronic project records and filing systems

- Following up required documentation from suppliers, subcontractors and consultants





- Scheduling meetings and appointments, assisting with meeting preparation and administration

- Preparing and populating standard contracts, forms and project documents

- Document control and electronic filing

- Assisting with subcontractor and supplier administration

- General correspondence and office support

- Helping develop and maintain efficient administrative systems and procedures

About you

- Previous bookkeeping or accounts administration experience

- Strong working knowledge of Xero

- Excellent attention to detail and accuracy

- Strong organisational and time-management skills

- Good written and verbal communication skills

- Confidence working independently and following tasks through to completion

- Good general computer and Microsoft Office skills

- The ability and willingness to learn recent systems

- A proactive attitude — someone who sees what needs to be done and gets it moving

- Experience within the building or construction industry would be highly regarded

About us

Matrix Building Co is a growing residential building company based in Central Victoria, delivering recent homes, renovations, extensions and other residential construction projects throughout the region.

📌 Accounts and Administration coordinator (Castlemaine)
🏢 Matrix Building Co
📍 Castlemaine