We are a small and growing labour hire company providing personnel to mine sites across Western Australia, and we are looking for an experienced and organised Administration Officer to join our team.
This is not a high-pressure, full-time administration role. We are looking for someone experienced who can bring their knowledge and experience to our family run business and provide reliable support when we need it.
This role would suit someone with robust mining mobilisation and administration experience who is looking for a flexible casual position. It is a great opportunity for an experienced professional seeking casual hours while continuing to contribute their skills.
About the Role
- Coordinating and managing staff mobilisation for mine site placements
- Liaising with employees, contractors and site contacts throughout the mobilisation process
- Following up outstanding mobilisation requirements and documentation
- Checking compliance requirements, including Certificates of Currency and other required documentation
- Uploading and maintaining subcontractor documentation
- Ensuring employee and contractor details are accurate and up to date
- Following up timesheets and cross-checking hours worked
- Preparing and sending quotes and invoices
- Running profit and loss reports
- Completing end-of-month reconciliations
- Data entry and maintaining accurate records
- Managing and monitoring the company inbox
- General administration and office support as required
About you
- Previous experience in mining mobilisation, labour hire, recruitment or site administration is highly desirable
- Experience with MYOB is required
- Strong understanding of mine site mobilisation and compliance requirements
- Experience with invoicing, reconciliations and financial reporting
- Highly organised with excellent attention to detail
- Confident communicating with employees, contractors and clients
- Proactive and reliable, with strong follow-up skills
- Good computer and administrative skills
- Comfortable working independently from home
Hours & Availability
- Approximately 15–20 hours per week (Must be available Mondays and Thursdays)
- Work from home
- Flexible schedule by agreement
- Availability to work during school holiday periods is mandatory
📌 Casual Administration Officer - Work from Home (Perth)
🏢 Maintenance Services Group
📍 Perth
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