Residential - based in Port Hedland Western Australia (FIFO not available)

Monday to Friday

Casual Full Time - potentially leading to Permanent

Our Company

We are a well-established earthmoving and civil construction company delivering high-quality services across the mining, civil, and construction sectors. We are seeking a highly organised and proactive Administrator to provide operational support to our business.

Your role will consist of, but is not limited to:
Provide administrative support to the Manager and Supervisor.
Assist with scheduling plant, equipment, and personnel as required.
Create quotes from information provided.
Monitor & record all wet and dry hires including:

· Match Day Dockets vs timesheets

· Data entry driver fatigue

· Follow up Purchase Orders

· Spreadsheet accurate job data using:

· 1. Job Information Sheet

· 2. Day Dockets

· 3. Delivery Dockets

· 4. Standpipe Water Sheets

· 5. On-charges

· 6. Hire Agreements

· 7. KMs on L/Vs & Buses

· 7. Controlled Waste Tracking Forms

· 8.



Recording all Job #’s, Companies, Staff & plant/machinery on boards
Assist with HSE documentation and compliance records.
Complete additional administrative duties as directed.

To be successful in this role you will have:
Excellent organisational, prioritisation and time management skills.
Outstanding written and verbal communication skills.
High attention to detail and accuracy.
Robust problem-solving skills and the ability to work independently.
Microsoft Office skills (Word, Excel, Outlook).
A positive attitude with a willingness to support a busy operational team.

Competencies:
Current C Class Driver's Licence.

What We Offer:
Competitive salary based on experience.
A supportive and friendly team workplace.
Chance to work with a growing and reputable earthmoving company.
Ongoing training and professional development.
Long-term career opportunities.

📌 Administrator Port Hedland
🏢 Westex Contracting
📍 Port Hedland