We're looking for an Operations Admin to run the day-to-day admin and coordination side of our Australian delivery/installation operations — from quoting the job to getting paid for it. You'll be the main point of contact for clients, tradespeople, and builders, keeping every job moving smoothly from first enquiry to final invoice.

Key Responsibilities:
Prepare and send quotes for delivery/installation jobs
Manage bookings and scheduling for crews, subcontractors, and site visits
Liaise with customers, tradespeople, and builders on job requirements, timing, and site access
Handle day-to-day emails, calls, and SMS with clients and technicians
Issue invoices and follow up on payments
Prepare and manage job paperwork (SOWs, run tables, job sheets)
Coordinate run tables/route planning for productive pickup, delivery, and install timelines
Oversee job quality — installation standards,



site clean-up, and photo documentation
Troubleshoot in office issues, delays, or resourcing gaps as they come up

What We're Looking For:
Experience in logistics, trades coordination, or admin-heavy operations roles
Robust organisational skills — comfortable juggling quoting, invoicing, and scheduling for multiple live jobs
Confident communicator across email, phone, and SMS with clients and tradespeople
Familiarity with scheduling/dispatch tools and basic invoicing/quoting software
Prior experience in furniture, prefab housing, construction, or bulky goods delivery is a plus

Pay: $30.00 – $45.00 per hour

Expected hours: 30.0 – 40.0 per week

Work Location: In person

📌 Australian Operations Admin Melbourne
🏢 Operations Admin
📍 Melbourne