Maintenance Coordinator & Admin Support

Are you an organised, safety-conscious coordinator who thrives on keeping a busy workshop running like clockwork? Join our Ravenhall Maintenance Hub as our new Maintenance Coordinator & Admin Support, and become the glue that holds a high-performing mechanical team together.

This is a genuinely wide-ranging, hands-on coordination role at the center of the action, you will own the work order lifecycle from job building through to closure, keep our workshop team, mechanics and sub-contractors moving in sync, and step up when the Workshop Manager is away. If you love a fast pace, take pride in getting the details right, and want to be part of a close-knit team that has your back, we want to hear from you.

About the Role

Reporting to the Workshop Manager, you will be the key administrative and coordination point of contact for our Ravenhall Maintenance Hub, balancing work order management, purchasing, invoicing and end-of-month processing with real people-facing coordination across Mechanics, Workshop Leading Hand, Parts, Sub-Contractors, the Hire Coordination team and our customers. When the Workshop Manager is out, you'll step into the Maintenance Coordinator function, covering shift scheduling and keeping operations on track in collaboration with the Leading Hand..

What You Will Do

- Build, populate and close work orders — reviewing outstanding maintenance and priority reports alongside the Workshop Manager.

- Issue purchase orders and receipt invoices, driving outstanding items to closure in line with end-of-month deadlines.





- Order and allocate spare parts to support workshop and field service routine servicing, and arrange sub-contractors where needed.

- Step up into the Maintenance Coordinator role during Workshop Manager absences, covering shift scheduling and day-to-day workshop coordination with the Workshop Leading Hand.

- The go-to contact for the Hire Coordination team on priority scheduling.

- Own the Damage Note invoicing process end-to-end, hitting KPI targets.

- Review and close out open Ravenhall workshop & field service work orders, including customer charge-outs and damages in line with SMART objectives.

- Maintain compliance documentation (e.g. forklift and crane inspections) and the planned maintenance compliance program.

- Champion a safety-first, customer-focused culture across everything you do

What You Will Bring

- Proven experience in a maintenance, workshop, equipment, or similar mechanical/industrial environment, you understand basic mechanical terminology and how a workshop operates

- Hands-on work order management experience — building, tracking, scheduling and closing work orders with confidence

- Strong administrative background: purchase orders,



invoicing, compliance documentation and end-of-month processing

- A true team player who works comfortably with people at all levels — from mechanics on the floor to customers and senior stakeholders

- Sharp attention to detail and a high degree of accuracy under pressure

- Excellent communication skills and the confidence to liaise with sub-contractors, internal teams and customers alike

- Strong time management and a genuine sense of urgency in prioritising competing demands

- Proficiency in Microsoft Office (Word, Excel, Outlook) and the aptitude to pick up new systems quickly

- A genuine, demonstrated commitment to safe operating practices

Why Join Our Team

- Be part of a supportive, close-knit workshop team where collaboration and having each other's back is the norm

- A varied role with real ownership — no two days look the same

- Play a trusted, visible role as a key point of contact across the business, with genuine opportunities to step up and grow

- Work alongside experienced mechanics, leading hands and managers who value your contribution

- A workplace that takes safety and doing things right seriously — because our team matters

Ready to Join the Team?

If you're ready to bring your work order management experience and coordination skills to a team that values reliability, safety and collaboration, we'd love to hear from you. Click Apply Now and tell us why you're the right fit for our Ravenhall Maintenance Hub.

📌 Maintenance Co-Ordinator & Admin Support (Ravenhall)
🏢 Proquip Rental & Sales
📍 Ravenhall