About the role

The Construction Contracts Administrator supports the Directors, and the BCSRW & BTV Builds Minor Projects Manager, in the commercial and administrative delivery of BTV Builds, Brisbane Concrete Sleeper Retaining Walls (BCSRW), and allocated minor projects. The role coordinates contract documentation, procurement, cost control, claims, variations, project records and close-out activities. It works closely with project and site teams to keep contractual obligations, budgets, approvals and deadlines visible and controlled from pre-construction through to completion.

Key responsibilities

- Review head contracts, subcontracts, consultant agreements, purchase orders and supplier terms

- Prepare scopes of work, tender packages, quote comparisons and recommendations for award

- Prepare and issue subcontract and supplier documentation using approved templates and delegated authorities

- Maintain contract, procurement, insurance, licence and compliance registers

- Track notices, approvals, securities, retentions, defects liability periods, warranties and milestones

- Assist with budgets, commitments, cost reports, cash flow forecasts and cost-to-complete updates

- Review subcontractor progress claims and variations against completed work and approved scope





- Prepare support for client claims, variations, extensions of time and contractual notices

- Maintain project files, correspondence, registers, meeting records and approval workflows

- Coordinate RFIs, drawing registers, transmittals, consultant information and construction documents

About you

- Construction contracts administration, project administration or commercial support experience (essential)

- Working knowledge of construction contracts, procurement, claims and variations (essential)

- Solid writing, numerical accuracy and document-control skills (essential)

- Intermediate to advanced Microsoft Office and SharePoint/OneDrive skills (essential)

- Ability to manage priorities, meet deadlines and work with limited supervision (essential)

- Current Australian driver's licence (essential)

- Diploma or degree in Construction Management, Quantity Surveying, Building, Business or related discipline (desirable)

- Buildertrend, Xero, ClickUp, Aconex or similar systems experience (desirable)

- Commercial construction, retaining wall, civil or minor-project experience (desirable)

- White Card (desirable)

📌 Construction Contracts Administrator (Brisbane)
🏢 BTV Builds
📍 Brisbane