Location: Mascot, NSW (full time, office-based)
Company: East to West
Role type: Permanent / Full-time

About the role We are seeking a Project Coordinator / Project Administrator to support day-to-day project delivery and workforce mobilisation. This role is ideal for someone who thrives on organisation, systems, and keeping people and paperwork moving—particularly across onboarding/offboarding, site inductions, and project compliance requirements.

You’ll be based full-time in our Mascot office, working closely with project teams and operations to ensure smooth mobilisation and strong site/admin support.

Key responsibilities
Coordinate onboarding and offboarding for project employees and contractors (documentation, checks, records, system updates).
Manage and schedule employee site inductions (including ensuring completion and tracking of required training).
Maintain accurate employee and project records: licences, tickets, certifications, and compliance documentation.
Liaise with internal stakeholders (project managers, supervisors, HR/payroll as applicable) and external site/client contacts.
Support mobilisation activities including rosters, site access requests, and general project coordination.




Assist with reporting and compliance tracking using relevant platforms (including safety / induction systems).
Provide general project administration support: meeting notes, document control, registers, and correspondence.

What we’re looking for
Previous experience in a Project Coordinator / Project Admin / Site Admin type role (construction, civil, infrastructure, plant hire, or similar).
Plant hire industry experience and/or Tier 1 contractor/project experience (preferred).
Strong capability with systems and admin processes—comfortable working across multiple platforms.
Experience or familiarity with safety/induction platforms such as 3D Safety (or similar systems) is highly regarded.
Robust attention to detail, follow-through, and ability to juggle competing priorities.
Confident communicator with a proactive, team-first approach.

Why join East to West
Reliable, full-time role based in Mascot
Hands-on involvement in mobilisation, compliance, and project support
Supportive team environment with opportunity to grow your coordination capability

📌 Coordinator Permanent Role Mascot, Nsw
🏢 Infrastructure People
📍 Mascot