Job Description
Thomas Global Systemsis a leader in the design, manufacture and support of high-integrity aviation and defence electronics, operating out of locations in Sydney, Australia and Irvine, California.
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About the Role
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As our HR & Office Administrator, you'll be the face of the office and a key support to our People & Culture function. You'll help deliver a positive employee experience by supporting recruitment, onboarding, employee administration and engagement initiatives, while also ensuring our office operates smoothly and professionally. This is a highly varied role suited to someone who enjoys working with people, loves being organised and takes pride in providing exceptional support and service.
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Key Responsibilities
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Support recruitment activities including job advertisements, interview coordination, candidate communications and pre-employment checks.
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Coordinate employee onboarding and offboarding activities.
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Maintain employee records, HR systems and documentation.
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Assist with probation reviews, training administration, HR reporting and employee communications.
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Support employee engagement, recognition and workplace culture initiatives.
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Act as the primary point of contact for day-to-day office administration.
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Coordinate office supplies, facilities, maintenance requests and vendor relationships.
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Organise meetings, catering, travel arrangements and company events.
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Process invoices, purchase orders and expense claims.
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Maintain meeting rooms, office facilities and communal areas to ensure a professional and welcoming workplace.
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About You
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We're open to candidates from a variety of backgrounds. Whether you're an experienced administrator looking to expand into HR, or someone seeking a broad and varied role with opportunities to learn and grow we would love to hear from you. Most importantlyyou will bring:
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Robust communication and relationship-building skills.
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Excellent organisational skills and attention to detail.
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A professional and confidential approach when handling sensitive information.
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A proactive attitude and willingness to learn.
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Confidence using Microsoft Office applications including Outlook, Word, Excel, PowerPoint and Teams.
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📌 Hr / Office Administrator (Sydney)
🏢 Thomas Global
📍 Sydney