Job Description
We continually strive to help our workforce achieve their professional and personal goals, engaging them in challenging and inspiring projects.
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Key Responsibilities
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Invoice Processing
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Process high volumes of supplier invoices accurately and within agreed service levels.
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Validate invoices against purchase orders, contracts, receipts and approval workflows.
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Ensure correct coding of invoices to general ledger accounts, cost centres, projects and business units.
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Review invoices for compliance with company policy, delegation of authority requirements and local tax regulations.
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Resolve invoice to PO 3-way match discrepancies and exceptions in a timely manner.
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Investigate and resolve matching discrepancies by liaising with procurement teams, budget holders, receiving departments, and suppliers.
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Contribute to the maintenance of strong internal controls to mitigate financial and operational risks.
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Purchase Order Administration Support
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Support the administration and maintenance of purchase orders within the ERP system.
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Compare supplier invoices against the purchase order and the goods receipt to verify quantities, pricing, and terms before processing invoice.
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Flag discrepancies in price or item quantities between the PO and the invoice to the purchasing team to facilitate prompt resolution.
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Ensure purchase orders are raised in accordance with procurement policies and delegated approval limits.
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Supplier Management
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Maintain supplier master data, ensuring appropriate governance and controls are followed.
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Verify supplier banking details and supporting documentation in accordance with fraud prevention procedures.
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Respond to supplier enquiries professionally and promptly.
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Reconcile supplier statements and investigate outstanding items.
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Build and maintain positive supplier relationships to support efficient business operations.
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Payment Processing
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Prepare and process payment runs in accordance with approved payment schedules.
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Monitor payment status and resolve payment rejections or exceptions.
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Ensure payments comply with internal controls, approval authorities and banking protocols.
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Support international payment processing across multiple currencies and jurisdictions.
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Employee Expense Reimbursements
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Review, verify and process employee expense claims in accordance with company policies and approval requirements.
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Ensure supporting documentation is complete, accurate and compliant with tax and audit requirements.
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Validate expense coding and allocation to the appropriate cost centres, projects and general ledger accounts.
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Process employee reimbursement payments within agreed service level timeframes.
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Review expense claims for compliance with travel, entertainment and expense policies.
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Investigate and resolve employee reimbursement queries and exceptions.
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Support employees and managers with guidance on expense submission requirements and policy compliance.
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Month-End Activities
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Assist with month-end close procedures and reporting requirements.
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Accrue invoices received after month-end where necessary.
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Investigate and resolve aged creditor balances and unreconciled items.
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Corporate Credit Card Administration
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Assist in the administration of the corporate credit card program across multiple countries and business entities.
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Process credit card expenses and reimbursements, manage receipts and undertake reconciliations.
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Essential
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Qualifications and Experience
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Minimum 2–3 years' experience in Accounts Payable within a medium to large organisation.
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Experience processing high-volume transactions.
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Strong understanding of procure-to-pay processes and controls.
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Desirable
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Experience in a multinational or global organisation.
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Knowledge of GST and VAT requirements.
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Experience with ERP systems.
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Exposure to process automation, OCR and invoice workflow systems.
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Experience managing corporate credit card and employee expense management programs.
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Personal Attributes
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High attention to detail and accuracy.
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Strong organisational and time management skills.
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Customer-focused and service-oriented mindset.
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Strong written and verbal communication skills.
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Ability to prioritise competing deadlines in a quick-paced environment.
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Team-oriented with a collaborative approach.
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Continuous improvement mindset.
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Integrity and commitment to confidentiality.
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📌 Finance Officer (Canberra)
🏢 Electro Optic Systems
📍 Canberra