Job Description
Shaping Spaces. Shaping Careers.
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SHAPE Darwin is a locally based team delivering fitout, refurbishment and new build projects across the Northern Territory. Backed by the strength and stability of a national, ASX-listed business with more than 36 years of experience, we combine proven capability with a practical understanding of the Territory's unique operating conditions.
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Our work spans complex, compliance-driven government, defence, education, health and community environments, where coordination, reliability and strong stakeholder relationships matter. As part of our close-knit Darwin team, you'll have the opportunity to build capability, take on responsibility and help shape lasting outcomes across the Territory.
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You'll play a key role in:
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As a Project Administrator, you'll support our project teams to keep essential administration, documentation and financial processes running smoothly. Working across a diverse mix of Territory projects, you'll help create well-organised project environments from site set-up through to completion.
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Support general project administration, reporting and project finance tasks
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Process supplier and subcontractor invoices, purchase orders and documentation
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Coordinate RFIs, meeting minutes, correspondence and document distribution
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Maintain project registers, drawings, records and filing systems
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Assist with site set-up, inductions, signage and project administration requirements
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Update project information across our project delivery systems
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What you'll bring:
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You'll be organised,



proactive and comfortable balancing competing priorities in a fast-paced project environment. You'll enjoy working closely with a close-knit team, bringing a practical approach, attention to detail and a commitment to delivering reliable support.
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Previous experience in a project administration or similar administration role
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High-level computer literacy, particularly across the Microsoft Office suite
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Experience in a fast-paced environment with strong customer service skills
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Proficiency with systems such as Procore and Jobpac will be highly regarded
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Strong document control, coordination and record-keeping capability
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A collaborative and adaptable approach to supporting project teams
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A positive, accountable mindset and the ability to build trusted relationships
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Why SHAPE is a great place to work:
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We have the ambitious vision to be 'the place where everyone wants to work'. That's why at SHAPE you'll enjoy:
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A diverse and inclusive culture, recognised by Human Synergistics and Australian Financial Review
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5 additional paid leave days every year
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Personalised career development to fast-track your growth with regular check-ins
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An 'Individual Flexibility Plan' to match your work/life needs
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Competitive salary and profit-share potential (up to 15% of your salary)
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Health and wellbeing benefits, including mental health support, fitness activities, annual flu vaccinations, and discounted health insurance
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Personalised parental leave advantages for your growing family
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Regular social events to connect with your colleagues, subcontractors, and clients
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Help Shape What's Next!
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Want to know more?
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Check us out at .

📌 Project Administrator (Darwin)
🏢 SHAPE Australia
📍 Darwin