Executive Assistant to CEO
Campbellfield, VIC | $120,000 + Super

This established manufacturing business is based in Campbellfield, working closely with suppliers and manufacturer partners based in China. The business is looking for an experienced Executive Assistant to support their CEO directly and keep the executive office running smoothly day to day.

This role sits close to the CEO and covers everything from calendar and travel management through to preparing board papers and liaising with international partners. Mandarin and English business communication is essential for this role, as the successful candidate will be a key point of contact between the CEO, the Australian operations and the suppliers and manufacturers in China.

The role will involve:

- Managing the CEO's calendar, appointments, meetings, events and travel arrangements
- Acting as a professional, confidential point of contact between the CEO and internal/external stakeholders
- Preparing and editing correspondence, reports, presentations and other documents
- Attending meetings, taking minutes and following up on action items
- Screening and managing emails, calls and requests, and prioritising accordingly
- Coordinating board meetings and executive level communications
- Assisting with briefing materials,



strategic documents and confidential reports
- Making sure the CEO is well prepared ahead of meetings and engagements
- Supporting other business projects and initiatives as required
- Looking for ways to improve how the executive office operates

What you will have:

- Previous experience as an Executive Assistant, Personal Assistant or in a similar senior support role
- Mandarin and English business communication (essential)
- Strong organisational and time management skills, with the ability to juggle multiple priorities
- Good written and verbal communication
- A high level of discretion when handling sensitive or confidential information
- Comfortable working independently and able to stay calm under pressure
- Valuable attention to detail and a practical approach to problem solving
- Willing and able to travel for work, both within Australia and overseas (including China)

What's on offer:

- $120,000 + Super
- An extra rostered day off each month
- Time in lieu for travel undertaken as part of the role
- The chance to work closely with a CEO on strategic priorities, not just admin

Bridgette Meaden
[email protected]

📌 Executive Assistant to CEO | Mandarin Speaking (Melbourne)
🏢 Sharp & Carter
📍 Melbourne