At Mader, we move fast, think big, and operate across multiple countries, industries and time zones. We're looking for an exceptional Executive Assistant to support our CEO and Group CFO, helping them stay focused on leading a growing global business.

We're looking for someone who can read the play before it's called. Someone who is highly organised, commercially aware and proactive, who thinks three steps ahead, anticipates challenges before they arise and thrives in a rapid-paced environment where no two days are the same.

The Opportunity

This role would suit an experienced Executive Assistant, Executive Coordinator, or someone operating in a Chief of Staff-style support capacity who enjoys being trusted with responsibility and thrives in a dynamic, global environment.

You'll work directly with Mader's CEO and Group CFO, becoming a trusted business partner who helps keep priorities moving, decisions informed and the business operating efficiently.

This is a role for someone who enjoys variety, takes ownership and is equally comfortable coordinating board materials, managing complex global schedules or rolling up their sleeves to help with whatever is needed to keep the office and executive team running smoothly.

What You'll Be Doing

- Managing CEO and CFO calendars across Australia, North America and multiple time zones.

- Anticipating priorities, resolving scheduling conflicts and ensuring executives are prepared and briefed.

- Coordinating domestic and international travel, meetings, events and leadership engagements.

- Preparing agendas, executive packs, presentations and meeting materials.





- Supporting board reporting and executive administration.

- Tracking actions, deadlines and key business deliverables.

- Acting as a trusted point of contact for senior leaders, clients and stakeholders.

- Managing confidential and commercially sensitive information with discretion and professionalism.

- Helping the CEO and CFO operate efficiently by removing roadblocks, managing competing demands and ensuring priorities stay on track.

- Being the go-to person in the Applecross office, supporting day-to-day administration, office presentation and ensuring the office runs smoothly. This role balances high-level executive support with hands-on tasks such as organising catering, welcoming visitors, maintaining meeting spaces and coordinating general business administration.

About You

You are a highly capable Executive Assistant who:

- Has exceptional attention to detail.

- Thinks strategically and proactively.

- Can confidently manage competing priorities and changing demands.

- Is highly organised and efficient.

- Has strong written and verbal communication skills.

- Exercises sound judgement, professionalism and discretion.

- Takes ownership and follows through with minimal direction.

- Thrives in a fast-paced, high-performing environment.





- Understands that great executive support is about creating capacity, removing roadblocks and delivering outcomes.

Most importantly, you're someone who takes ownership. You don't wait to be told what needs doing. You see it, solve it and keep moving.

You understand that no task is too big or too small, whether that's coordinating board materials, managing a complex international schedule, welcoming visitors or making sure the coffee machine is ready for an important meeting.

What's In It For You?

- Work directly with Mader's CEO and Group CFO.

- Be part of a globally growing ASX-listed business.

- Exposure to senior leadership, strategic projects and key business decisions.

- A high-performance culture that values initiative, ownership and getting things done.

- Access to leadership development, training programs and genuine career growth opportunities.

- Employee recognition programs.

- Employee benefits including salary packaging options, wellbeing support and a range of retail and lifestyle discounts.

- Be part of a connected and social culture, with regular team events, Mader Days and unique Three Gears experiences.

- Travel opportunities.

- Modern office based in Applecross.

At Mader, we're proud of our strong culture, where hard work is recognised, success is celebrated, and people enjoy coming to work.

Apply Now

If you're the type of person who can keep two executives operating at their best while staying one step ahead of everyone else, we'd love to hear from you.

Apply now and help shape the future of one of Australia's fastest-growing global businesses.

📌 Executive Assistant to the CEO & Group CFO (Applecross)
🏢 Mader Group
📍 Applecross