OFFICE MANAGER – PERMANENT FULL-TIME

Business Name: SIGCLEAN

Position: Office Manager

Employment Type: Permanent Full-Time

Location: Heidelberg West, VIC 3081

Salary: $80,000 per annum + Superannuation

About SIGCLEAN

SIGCLEAN is an established professional commercial cleaning and facilities services provider that has been servicing businesses across Melbourne and Sydney for more than two decades.

SIGCLEAN is a fully insured and ISO-certified professional cleaning company committed to providing high-quality, reliable and tailored commercial cleaning solutions to businesses across a range of industries.

Our services include programmed commercial cleaning, washroom services and consumables, commercial window cleaning, commercial waste management, lawn and garden care, carpet and upholstery deep cleaning, hard-floor management, pressure washing and commercial sanitary unit management.

SIGCLEAN places a strong emphasis on quality control, professional service delivery, effective communication and maintaining clients' facilities to a high standard.

Our National Head Office is located at 41–43 Northern Road, Heidelberg West VIC 3081.

Due to the ongoing administrative and operational requirements of the business, SIGCLEAN is seeking a suitably qualified and experienced Office Manager to join our team on a permanent full-time basis.

About the Role

The Office Manager will be responsible for organising, coordinating and managing the day-to-day administrative and operational activities of the office.

The successful candidate will work closely with management, employees, professionals, contractors, suppliers and other relevant stakeholders to ensure the effective operation of SIGCLEAN's office and administrative functions.

The position requires solid organisational, administrative, personnel-management, computer and communication skills, together with the ability to manage multiple priorities within a busy commercial services environment.

Key Duties and Responsibilities

The successful candidate will be responsible for:

- Contributing to the planning and review of office services and establishing priorities and office service standards.
- Planning, organising and coordinating office administrative systems and procedures.
- Reviewing office operations and recommending improvements to administrative processes and procedures.
- Allocating human resources, office space, equipment and other resources according to operational requirements.
- Assigning work to office and administrative staff and monitoring their work performance.
- Supervising, coordinating and supporting administrative and office personnel.
- Managing and maintaining office records, accounts, correspondence and administrative documentation.
- Maintaining accurate electronic and physical filing and record-management systems.
- Liaising with management, professionals, employees, suppliers,



contractors and other relevant parties to coordinate office business and facilitate the resolution of administrative and operational issues.
- Coordinating communications between management, administrative personnel and operational staff.
- Ensuring office equipment, computer systems, stationery and other office supplies are properly maintained and available as required.
- Coordinating the maintenance, servicing and replacement of office equipment and facilities where necessary.
- Ensuring compliance with occupational health and safety requirements and relevant workplace procedures.
- Ensuring office activities comply with applicable government legislation, policies, procedures and organisational requirements.
- Coordinating personnel activities including recruitment, hiring, staff induction, promotions, performance management, payroll administration, staff training and supervision.
- Assisting with the preparation and maintenance of staff employment and personnel records.
- Assisting management with the development, implementation and review of administrative policies and procedures.
- Monitoring administrative processes and identifying opportunities to improve office efficiency and service standards.
- Coordinating meetings, appointments, internal communications and general administrative activities.
- Supporting management with the day-to-day administrative and operational requirements of the business.
- Coordinating administrative support for SIGCLEAN's commercial cleaning and facilities-service operations.
- Preparing reports, correspondence, spreadsheets and other business documents as required.
- Maintaining confidentiality and security of business, employee and client information.

Qualifications and Experience

To be considered for this position, applicants must have:

- A minimum Diploma of Business or an equivalent relevant qualification; and
- At least one year of relevant work experience in a similar Office Manager, office administration or administrative management role.

Computer Knowledge and Technical Skills

The successful applicant must have strong computer literacy and demonstrated ability to use computerised office and administrative systems.

Required computer skills include:

- Proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
- Ability to prepare and maintain spreadsheets, reports, correspondence and business documents.
- Experience using computerised office-management and administrative systems.




- Ability to use payroll, accounting, invoicing and record-management software.
- Ability to maintain electronic records, databases and digital filing systems accurately.
- Confidence using email, cloud-based platforms, shared drives and online business systems.
- Ability to enter, update and retrieve business and personnel information from computerised systems.
- Ability to learn and use new business software and digital systems as required.
- Sound knowledge of electronic document management and data-security practices.

Skills and Attributes

The successful applicant should also demonstrate:

- Strong organisational and office-management skills.
- Sound knowledge of office administration and business procedures.
- Demonstrated experience coordinating day-to-day office operations.
- Experience supervising and coordinating administrative personnel.
- Strong written and verbal communication skills.
- Excellent interpersonal and stakeholder-management skills.
- Strong time-management and prioritisation abilities.
- Ability to manage office records, accounts and administrative documentation accurately.
- Experience coordinating personnel, payroll and employment-related administrative activities.
- Strong problem-solving and decision-making skills.
- High attention to detail and accuracy.
- Ability to work independently with limited supervision.
- Ability to manage competing priorities and deadlines.
- Ability to work effectively with management, staff, professionals, contractors and external stakeholders.
- Knowledge of workplace health and safety requirements.
- Sound understanding of administrative compliance requirements.
- Professional conduct and the ability to maintain confidentiality.

Employment Conditions

This is a permanent full-time position based at SIGCLEAN's National Head Office in: Heidelberg West, VIC 3081

Salary: $80,000 per annum plus superannuation.

The successful applicant will receive all applicable employment entitlements in accordance with Australian workplace laws.

Applicant Eligibility

Australian Citizens and Australian Permanent Residents are strongly encouraged to apply.

Applicants should have the legal right to work in Australia and be able to meet the qualification, experience and skills requirements of the position.

How to Apply

Applicants who meet the above qualifications, experience and skills requirements are invited to apply by submitting:

- A current resume/CV; and
- A cover letter outlining their relevant qualifications, experience and suitability for the position.

Applicants should clearly demonstrate how their qualifications and previous employment experience relate to the duties and responsibilities of the Office Manager position.

Only applicants who meet the required qualifications and experience criteria will be considered.

📌 Office Manager (Heidelberg West)
🏢 Sigclean
📍 Heidelberg West