Job Description

Project & Office AdministratorMODULAR CONSTRUCTION

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Australian Temporary Structures. Braemar, Southern Highlands NSW

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Full-Time | Office-Based

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Join a growing construction business where being organised really matters.

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Australian Temporary Structures (ATS) is looking for a highly organised and proactive Project & Office Administrator to join our team in Braemar.

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This is a hands-on office administration role supporting our Projects and Operations team across a diverse range of construction projects throughout Australia.

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Our projects range from industrial buildings and warehouses through to sporting facilities, automotive showrooms, aviation hangars, temporary terminals and large-scale modular structures.

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There is always something happening at ATS, so we're looking for someone who enjoys being busy, keeping things organised and making sure the details don't get missed.

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The Role

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This isn't a Project Manager or Operations Manager position.

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Instead, you'll be the person helping our project team stay organised behind the scenes, following up information, maintaining documentation, updating systems and making sure the administrative side of our projects keeps moving.

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You'll work closely with our Projects and Operations team and have exposure to projects from the early planning stages through to installation and completion.

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Your day could involve following up a consultant for a drawing, requesting a supplier proposal, updating Monday.com, preparing project documentation, organising Dropbox folders or checking what information is still outstanding for an upcoming installation.

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Your responsibilities will include:

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- Requesting fee proposals, quotes and information from suppliers, consultants and subcontractors
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- Following up outstanding proposals, drawings and project documentation
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- Assisting with purchase orders and supplier documentation
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- Collating and preparing project documentation
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- Setting up and maintaining project folders
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- Filing,



naming and organising documentation within Dropbox
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- Updating project information, tasks and actions within Monday.com
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- Maintaining spreadsheets, registers and internal records
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- Monitoring outstanding documentation and following up the relevant people
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- Assisting with emails, correspondence and general office administration
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- Preparing documentation for upcoming projects and installations
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- Assisting with project packs, handover documentation and close-out records
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- Keeping the Projects and Operations team updated on outstanding information and actions
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- Providing general administrative support across the business when required
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About You

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We're looking for someone who is naturally organised and likes keeping things on track.

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You don't need to be a construction expert or experienced Project Manager. What matters more is that you're a capable administrator who can manage multiple priorities, follow things through and isn't afraid to pick up the phone when something needs chasing.

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You'll probably be someone who notices when a document is missing, remembers that a supplier hasn't responded and enjoys bringing some order to a busy working environment.

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You'll have:

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- Robust administration and organisational skills
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- Excellent attention to detail
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- Good written and verbal communication skills
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- Confidence communicating with suppliers, consultants and internal team members
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- The ability to follow up outstanding information without needing to be reminded
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- Good computer skills, including Microsoft Outlook, Word and Excel
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- The ability to manage multiple tasks and changing priorities
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- A practical, proactive approach to getting things done
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Experience using Monday.com, Dropbox or other project management/document management systems would be an advantage, but isn't essential.

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Experience within construction, engineering, architecture, trades or another project-based environment.

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What We're Really Looking For

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We're not looking for someone who wants to sit back and wait for the next task to be handed to them.

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We're looking for someone who can become a reliable part of our office team, someone who takes ownership of their administration, follows things through and helps make life easier for the people around them.

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You might currently be working as a:

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Project Administrator | Office Administrator | Construction Administrator | Project Support Officer | Project Coordinator | Administration Assistant and looking for an opportunity where you can become more involved in interesting projects and develop your experience.

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Why Join ATS?

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Australian Temporary Structures is a growing business delivering innovative modular and semi-permanent building solutions across Australia.

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Because we're a relatively close-knit team, you won't be sitting within a large corporate department. You'll work directly with the people delivering our projects and will quickly become involved in what's happening across the business.

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We offer:

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- A varied role where no two projects are exactly the same
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- Exposure to interesting construction and modular building projects
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- A friendly, collaborative office environment
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- The opportunity to develop your project administration experience
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- A role where your organisation and initiative will genuinely make a difference
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- The opportunity to grow with an established and expanding Australian business
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Location

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This position is based in our Braemar office in the Southern Highlands, NSW.

📌 Project & Office Administrator Modular Construction (Bowral)
🏢 Australian Temporary Structures | ATS
📍 Bowral