Job Description

We continually strive to help our workforce achieve their professional and personal goals, engaging them in challenging and inspiring projects.

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Key Responsibilities

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Invoice Processing

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- Process high volumes of supplier invoices accurately and within agreed service levels.
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- Validate invoices against purchase orders, contracts, receipts and approval workflows.
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- Ensure correct coding of invoices to general ledger accounts, cost centres, projects and business units.
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- Review invoices for compliance with company policy, delegation of authority requirements and local tax regulations.
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- Resolve invoice to PO 3-way match discrepancies and exceptions in a timely manner.
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- Investigate and resolve matching discrepancies by liaising with procurement teams, budget holders, receiving departments, and suppliers.
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- Contribute to the maintenance of strong internal controls to mitigate financial and operational risks.
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Purchase Order Administration Support

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- Support the administration and maintenance of purchase orders within the ERP system.
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- Compare supplier invoices against the purchase order and the goods receipt to verify quantities, pricing, and terms before processing invoice.
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- Flag discrepancies in price or item quantities between the PO and the invoice to the purchasing team to facilitate prompt resolution.
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- Ensure purchase orders are raised in accordance with procurement policies and delegated approval limits.
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Supplier Management

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- Maintain supplier master data, ensuring appropriate governance and controls are followed.
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- Verify supplier banking details and supporting documentation in accordance with fraud prevention procedures.
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- Respond to supplier enquiries professionally and promptly.
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- Reconcile supplier statements and investigate outstanding items.
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- Build and maintain positive supplier relationships to support efficient business operations.
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Payment Processing

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- Prepare and process payment runs in accordance with approved payment schedules.
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- Monitor payment status and resolve payment rejections or exceptions.
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- Ensure payments comply with internal controls, approval authorities and banking protocols.
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- Support international payment processing across multiple currencies and jurisdictions.
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Employee Expense Reimbursements

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- Review, verify and process employee expense claims in accordance with company policies and approval requirements.
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- Ensure supporting documentation is complete, accurate and compliant with tax and audit requirements.
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- Validate expense coding and allocation to the appropriate cost centres, projects and general ledger accounts.
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- Process employee reimbursement payments within agreed service level timeframes.
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- Review expense claims for compliance with travel, entertainment and expense policies.
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- Investigate and resolve employee reimbursement queries and exceptions.
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- Support employees and managers with guidance on expense submission requirements and policy compliance.
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Month-End Activities

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- Assist with month-end close procedures and reporting requirements.
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- Accrue invoices received after month-end where necessary.
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- Investigate and resolve aged creditor balances and unreconciled items.
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Corporate Credit Card Administration

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- Assist in the administration of the corporate credit card program across multiple countries and business entities.
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- Process credit card expenses and reimbursements, manage receipts and undertake reconciliations.
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Essential

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Qualifications and Experience

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- Minimum 2–3 years' experience in Accounts Payable within a medium to large organisation.
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- Experience processing high-volume transactions.
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- Strong understanding of procure-to-pay processes and controls.
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Desirable

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- Experience in a multinational or global organisation.
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- Knowledge of GST and VAT requirements.
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- Experience with ERP systems.
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- Exposure to process automation, OCR and invoice workflow systems.
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- Experience managing corporate credit card and employee expense management programs.
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Personal Attributes

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- High attention to detail and accuracy.
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- Strong organisational and time management skills.
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- Customer-focused and service-oriented mindset.
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- Strong written and verbal communication skills.
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- Ability to prioritise competing deadlines in a fast-paced environment.
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- Team-oriented with a cooperative approach.
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- Continuous improvement mindset.
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- Integrity and commitment to confidentiality.
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📌 Finance Officer (Canberra)
🏢 Electro Optic Systems
📍 Canberra