Job Description

Make an impact through operational support, financial administration and team coordination.

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Our client is looking for an experienced Senior Administration Officer to play a key role in supporting the smooth, accurate and compliant delivery of administrative, financial, depot and business operations.

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Working alongside the Team Leader, this position will oversee daily administrative workflows, complete high-volume transactional processing, assist with month-end financial requirements and provide guidance and mentoring to a small team — while remaining hands‐on with day‐to‐day administration.

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This is a great opportunity for an organised and proactive professional who enjoys working in a fast‐paced operational environment, supporting colleagues and identifying opportunities to improve processes.

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THE ROLE

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You will be responsible for providing high-quality operational and administrative support, with duties including:

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FINANCE & TRANSACTIONS

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- Processing purchase orders, invoicing and receipting
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- Completing job costing and cost allocations
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- Monitoring open commitments and resolving discrepancies
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- Supporting month-end processes, including WIP reviews, reconciliations and data validation
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OPERATIONAL & DEPOT SUPPORT

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- Coordinating day‐to‐day administrative workflows
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- Providing administration support across depot operations
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- Managing PPE and consumable requirements
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- Coordinating travel and accommodation
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- Delivering accurate and timely operational, financial and administrative services
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SYSTEMS & SUPPORT

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- Providing first‐level troubleshooting for system and IT‐related issues
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- Working with ERP systems to support accurate and efficient processing
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TEAM COORDINATION

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- Supporting the Team Leader with workflow coordination
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- Mentoring and supporting team members
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- Conducting quality checks
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- Identifying and escalating issues when required
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SAFETY & COMPLIANCE

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- Promoting and maintaining a robust safety culture
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- Following all relevant safety procedures
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- Reporting hazards and contributing to safety initiatives
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ABOUT YOU

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You are a highly organised, proactive administration professional who brings strong financial and operational support experience. You have exceptional attention to detail, can confidently manage competing priorities and enjoy supporting and mentoring others.

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You will be someone who takes ownership, communicates effectively and consistently delivers a high standard of service in a busy operational environment.

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TO BE SUCCESSFUL, YOU WILL BRING:

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- Current C Class Driver's Licence
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- Certificate in Business Administration or equivalent experience (desirable)
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- Demonstrated administration or operational support experience, ideally within an operational or field‐based environment
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- Experience working with ERP systems such as JDEGS, SAP, Oracle or similar
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- Strong high‐volume transactional processing experience, including purchase orders, invoicing, receipting and job costing
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- Experience supporting month‐end financial processes (desirable)
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- Previous experience mentoring or leading a small team
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- Strong organisational, communication and problem‐solving abilities
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- A commitment to workplace safety, continuous improvement and exceptional customer service
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This is an opportunity to step into a senior operational support position with a respected industry leader, where your administration, financial and leadership skills will make a genuine contribution to the wider business.

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If you're ready for your next career move and have the experience to succeed in this role,we'd love to hear from you.

📌 Senior Administration Officer (South Australia)
🏢 Excel Recruitment
📍 South Australia