Job Description

An exciting opportunity is available for an experienced Project Administrator to join a busy Capital Projects team in Wahgunyah.

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This is initially a 3-day-per-week casual opportunity, with the potential to increase to 5 days per week as project activity and workload increases.

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You will provide administrative, procurement, financial and compliance support across a range of capital projects, working closely with Project Managers, Project Engineers, contractors, suppliers and site stakeholders.

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About The Role

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In this varied role, you will be responsible for keeping project administration, purchasing, documentation and financial processes running smoothly.

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Key Responsibilities Will Include

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- Providing day-to-day administrative support to the Capital Projects team.
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- Creating, processing and tracking purchase requisitions and purchase orders.
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- Coordinating with suppliers and internal stakeholders regarding pricing, cost codes and delivery requirements.
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- Completing goods receipting and supporting invoice processing and follow-up.
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- Maintaining project expenditure trackers, commitment logs and financial records.
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- Assisting with monthly project financial reporting.
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- Maintaining project registers, action logs, documentation and reporting templates.
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- Coordinating contractor onboarding, inductions, site access and compliance documentation.
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- Monitoring contractor insurance and following up outstanding documentation.Assisting with meetings, agendas, minutes and project reporting packs.
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- Supporting project close-out activities and ensuring documentation is complete and up to date.
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About You

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We are looking for someone who is organised, proactive and enjoys working in a busy project environment.

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You Will Ideally Have

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- Previous experience in project administration, procurement, finance, engineering or construction administration.
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- Strong organisational and time-management skills.
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- Excellent attention to detail.
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- Experience with purchase orders, requisitions, invoicing or goods receipting.
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- Strong communication skills and confidence following up with stakeholders, suppliers and contractors.
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- Excellent Microsoft Office skills, particularly Excel, Word and Outlook.
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- Experience with systems such as SAP, Ariba, Coupa, SharePoint, Teams or Power BI will be highly regarded.
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- The ability to manage multiple priorities and work independently.
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- A reliable, professional and proactive approach.
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What's on Offer?

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- $38-$57 per hour + super, depending on experience.
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- Initial 3 days per week.
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- Potential to increase to 5 days per week as project workload increases.
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- Opportunity to work within a professional Capital Projects environment.
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- Exposure across project administration, procurement, finance and contractor compliance.
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- A diverse role where your contribution will directly support successful project delivery.
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Who We Are

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At PERSOL, we connect people to meaningful work and growth.

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With decades of experience and a future-focused mindset, we're here to support your career journey. We offer fresh opportunities, trusted guidance, and a people-first approach.

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We're committed to creating a safe, inclusive, and respectful workplace that embraces diverse experiences, backgrounds, and perspectives.

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We strongly encourage applications from women, people of Aboriginal and Torres Strait Islander descent, and individuals from all communities.

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To learn more about life at PERSOL, visit persolaustralia.com

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Or follow us on LinkedIn at linkedin.com/company/persolapac for the latest updates and opportunities.

📌 Project Administrator (Wahgunyah)
🏢 Programmed
📍 Wahgunyah