About the role

We are seeking a highly organised and proactive Project Administrator to join our team and provide essential administrative and coordination support across a range of projects. This is an excellent opportunity for someone who enjoys working in a rapid-paced environment, managing multiple priorities and ensuring projects run smoothly from start to finish.

Key responsibilities

- Provide day-to-day administrative support to project managers and project teams.
- Assist with project planning, scheduling, documentation and reporting.
- Maintain accurate project records, registers, spreadsheets and databases.
- Coordinate meetings, prepare agendas and take meeting minutes.
- Track project timelines, actions, deliverables and key deadlines.
- Assist with subcontract orders, purchase orders, invoices, and project expenses.
- Liaise with clients, suppliers, contractors and internal stakeholders.
- Prepare and distribute project correspondence, reports and documentation.
- Identify and follow up outstanding actions to keep projects progressing.
- Provide general administrative support as required.

About you





- Previous experience in project administration, office administration, coordination or a similar role.
- Strong organisational and time-management skills.
- Excellent attention to detail and accuracy.
- The ability to manage multiple tasks and competing priorities.
- Strong written and verbal communication skills.
- Confidence communicating with clients, contractors, suppliers and internal teams.
- Good knowledge of Microsoft Office, particularly Word, Excel and Outlook.
- Experience with Procore software is desirable.
- The ability to work independently while also contributing effectively to a team.
- A proactive, reliable and professional approach to work.

Benefits

- Sponsorship for the right candidate.
- A supportive and collaborative team environment.
- Opportunity to develop your project administration and coordination skills.
- Variety across multiple projects and responsibilities.
- Competitive salary.
- Training and professional development opportunities.

About us

PS Structures Pty Ltd

📌 Project Administrator (Balcatta)
🏢 Ps Structures
📍 Balcatta