About the role

The Bids & Tenders Coordinator is responsible for coordinating high-quality, compliant and commercially focused tender submissions that support Hicks Civil & Mining's operational pipeline and growth objectives. The role works across Operations, Commercial, and Corporate Services and external stakeholders to ensure tender requirements are clearly allocated, prioritised and completed within often competing deadlines.

Key responsibilities

- Maintain the tender pipeline, submission calendar, registers and document controls.

- Review tender documentation and identify submission requirements, deliverables, responsibilities and deadlines.

- Coordinate inputs from operational and corporate stakeholders.

- Prepare, format, proofread and compile expressions of interest, prequalification's, capability submissions and tenders.

- Draft letters of offer for review.

- Maintain communication lines with Partner tender owners during the Tender period.

- Ensure submissions are accurate, professionally presented, compliant and lodged on time.

- Maintain current capability statements, project experience, personnel profiles and supporting tender content.

- Coordinate clarification questions, addenda and tender portal requirements.





- Track outstanding actions and proactively escalate risks to submission deadlines.

About you

- Demonstrated experience coordinating tenders, bids, proposals or prequalification submissions.

- Excellent time management, prioritisation and organisational skills.

- Ability to coordinate multiple submissions and competing deadlines.

- Solid stakeholder engagement and follow-up skills.

- High-level written communication, proofreading and document-formatting capability.

- Strong attention to detail and document-control discipline.

- Confidence working across operational, commercial and corporate functions.

- Proficiency in Microsoft Office, particularly Word, Excel and PowerPoint.

- Ability to work independently, exercise sound judgement and escalate issues appropriately.

About us

Hicks Group is a proudly Aboriginal, female-led provider of end-to-end civil, earthworks and transport solutions. We are an accessible, agile, responsive and accountable partner, combining proven regional capability with disciplined systems, capable people and fit-for-purpose assets. Our ambition is to be a nationally recognised Tier 1 delivery partner known for solving problems and delivering safely in complex and remote environments.

📌 Bids and Tender Coordinator (Perth)
🏢 Hicks Civil and Mining
📍 Perth