Are you a proactive and resourceful Office Manager looking for a role where no two days are the same? This is your chance to step into a pivotal position supporting a high-energy and inspirational CEO while also working closely with the Executive Leadership Team.

In this fast-paced, hands-on role, you'll juggle executive support, office management, and business operations - keeping everything running smoothly and making a real difference. If you thrive in a dynamic environment and love being the go-to person, this is the opportunity for you!

This vibrant and influential organisation is dedicated to fostering business growth and economic development in the Brisbane region. You will thrive in a dynamic environment, possess excellent communication skills, and be adept at both working autonomously and collaborating within a team.

Your key responsibilities will include:

- Oversee several daily operations, ensuring a smooth and efficient workflow by managing schedules, delegating tasks and resolving any issues that arise promptly.
- Manage office supplies and stationery inventory and place orders as necessary to ensure that the departments have the materials and resources readily available that they need to function effectively. In addition, maintain and purchase kitchen equipment and supplies ensuring that the kitchen is well stocked and functioning.
- Manage and co-ordinate the CEO diary, ensuring optional time management and prioritisations of tasks. Keep an eye on CEO appointments and ensure briefs are available 3-4 days in advance
- Arrange and co-ordinate meetings, agendas – ensuring all necessary materials are available
- Answer and handle phone enquiries professionally and in a timely manner
- Organise and plan meetings
- Arrange all agendas, minutes and meeting notes for all board meetings in advance
- Communicate confidently with all internal stakeholders
- Update contact lists




- Administrational support including document preparation, filing and other tasks as required
- Assist with external business events and functions
- Oversee and co-ordinate maintenance and repairs for office equipment and facilities, liaising with IT and other service providers to ensure problem resolution
- Provide general administrative support to the team as needed

What you will bring to this role:

- Proven experience in a similar role, with a track record of success as an Office Manager/PA or EA.
- Exceptional verbal and written communication skills
- Ability to work autonomously and collaboratively within a team, with a proactive and solution-orientated mindset.
- Proficient in standard business IT systems, including MS 365 or Salesforce (an advantage)
- Adept at minute taking
- Highly organised
- Confidence in engaging with senior stakeholders, the general public and external organisations

What’s in it for you?

- Opportunity to make your mark
- Varied and interesting workflow
- Opportunity to work with a dynamic and team-oriented team in a fast-paced environment

If you are an organised and proactive individual that thrives in a rapid-paced environment, we want to hear from you!

Please reach out to Lorraine Thompson for a confidential discussion on 04•••••528 or email: ••••@hinchen.com.au

Hinchen Recruitment Group is a team of experienced industry recruiters who offer a highly informative honest process, where our genuine goal is to provide a quality & valued service. One that is respectful to all & is as transparent as possible. Confidentiality is assured with all applications, with your privacy our utmost priority.

Acknowledgement of Country: Hinchen Recruitment Group pay our respects to the Traditional Owners of country throughout Australia. We pay our respects to Elder’s past and present and acknowledge the valuable contribution Aboriginal and Torres Strait Islander people make to Australian society.

📌 Office Manager & Executive Support - Make an Impact! (Brisbane)
🏢 Hinchen Recruitment Group
📍 Brisbane