02nd September, ****
Office Manager & Trust Accountant | $80K+ | Full-Time
An exciting opportunity has become available for an experienced Office Manager & Trust Accountant to join a growing real estate business.
Working closely alongside the leadership team, this is a varied and hands-on role supporting the smooth day-to-day operations of a busy real estate office.
Supporting a team of 24 staff members, the successful candidate will play an integral role across office administration, trust accounting, marketing and HR administration.
Why You'll Love This Role:
Salary from $80,000+, dependent on experience
Varied role across office management, trust accounting, marketing and HR administration
Work closely with the leadership team
Support a team of 24 staff members
Opportunity to play an integral role within a growing business
Supportive and professional team environment
Genuine opportunity to make a meaningful impact on business operations
What You'll Be Doing:
Overseeing daily office operations and ensuring efficient workflow across the business
Managing reception, administration and general office support functions
Coordinating office calendars, meeting schedules and internal staff communications
Maintaining databases, CRM systems and office processes
Assisting with payroll preparation and related administrative tasks
Coordinating office marketing initiatives, including social media activity
Assisting with events, sponsorships and community engagement activities
Managing trust accounting functions, including receipting, disbursements, reconciliations and reporting
Ensuring trust accounting compliance with relevant legislation, industry regulations and company procedures
Maintaining accurate trust records and supporting audit requirements
Assisting with employee onboarding and offboarding processes
Preparing new starter documentation and coordinating staff setup requirements
Maintaining personnel files,



employment records and HR documentation
Coordinating IT access, system logins and office setup for new starters
Assisting with training coordination, induction scheduling and internal communications
Confidentially logging and tracking employee complaints, concerns and feedback
Assisting Directors with documenting, monitoring and following up complaint resolutions and outcomes
Monitoring leave balances, timesheets and staff rosters
Supporting general HR administration and compliance with company policies
Supporting a positive, professional and collaborative workplace culture
What We're Looking For:
Minimum 2 years' trust accounting experience
At least 1 year of office management or office operations experience
Previous real estate administration or marketing experience preferred
Solid organisational and multitasking abilities
Excellent attention to detail
Exceptional written and verbal communication skills
Ability to work independently and collaboratively within a team
Positive, professional and solutions-focused approach
Proactive attitude with a willingness to take ownership of responsibilities
Strong problem-solving and follow-up skills
Ability to manage confidential information with discretion
Strong computer and administrative skills
Real estate industry experience highly regarded
The Details:
Full-time position
Salary from $80,000+, dependent on experience
Supporting a team of 24 staff members
Varied responsibilities across office operations, trust accounting, marketing and HR administration
Opportunity to work closely with the leadership team
Immediate start available
Ready to Take the Next Step?
If you're an experienced Trust Accountant and Office Manager looking for a varied role where you can take ownership, work closely with leadership and make a genuine impact within a growing real estate business, we'd love to hear from you.
All applications will be treated with strict confidentiality.
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📌 Office Manager & Trust Accountant | $80K+ | Full-Time (Melbourne)
🏢 Titanium Recruitment
📍 Melbourne