About the Company
Davidson is proud to be partnering with Kalfresh on the retained search for an experienced Executive Assistant to support their Chief Executive Officer.
Kalfresh is an established Australian agricultural and fresh produce business operating in a quick paced and constantly evolving environment.
With the organisation continuing through an exciting period of growth, this appointment will play an important role within the Executive Office and broader leadership team.
About the Role
This is a senior Executive Assistant position for someone who understands what it means to operate as the trusted right hand to a CEO.
You will provide high level, proactive support to the CEO, helping manage competing priorities, protect their time and ensure critical actions continue to move forward.
A key component of the role will also be improving how the Executive Office operates, creating structure, streamlining processes and building practical frameworks from the ground up.
The role operates across Kalfresh's Kalbar and Brisbane CBD offices, with regular travel between both locations.
Key Responsibilities
Managing the CEO's complex diary, inbox, correspondence, travel and competing priorities
Preparing agendas, papers and materials for executive, leadership and Board meetings, including minutes and action follow up
Acting as a key point of contact between the CEO and senior internal and external stakeholders
Leading and supporting projects focused on process improvement, operational efficiency and better ways of working
Building current processes, frameworks and structures from scratch where required
Identifying gaps and inefficiencies and implementing practical improvements across the Executive Office
Working closely with the CFO, Head of Executive Support and broader leadership team as priorities require




Supporting the coordination of the Brisbane CBD office, including executive meetings, visitors and activities
About You
We are looking for an accomplished Executive Assistant with significant experience supporting at CEO or C Suite level.
You Will Ideally Bring
Extensive experience supporting a CEO, Managing Director or senior C Suite executive
Strong capability managing complex diaries, inboxes, travel and constantly shifting priorities
Experience supporting Board and executive meetings, including papers, minutes and action items
Demonstrated experience leading process improvement projects and creating new systems, structures or frameworks from scratch
Confidence working with senior internal and external stakeholders
Exceptional judgement, discretion, communication and attention to detail
A proactive approach with the ability to anticipate requirements, take ownership and follow initiatives through to completion
The Benefits
Permanent, full time opportunity within an established Australian business
Direct exposure to the CEO, Board and senior leadership team
Opportunity to lead process improvement and business improvement initiatives
Genuine scope to create structure and influence how the Executive Office operates
Variety across Kalfresh's Kalbar and Brisbane CBD offices
Desired Skills and Experience
CEO Support
C Suite Support
Executive Support
Executive Office
Complex Diary Management
Inbox Management
Calendar Management
Travel Management
International Travel
Executive Communications
Correspondence Management
Confidential Information
Senior Stakeholder Management
Stakeholder Engagement
Board Support
Board Administration
Board Coordination
Board Meetings
Board Papers
Executive Meetings
Minute Taking
Action Registers
Corporate Governance
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📌 Executive Assistant To Ceo (Queensland)
🏢 Davidson
📍 Queensland