Shaping Spaces. Shaping Careers.
SHAPE Darwin is a locally based team delivering fitout, refurbishment and current build projects across the Northern Territory. Backed by the strength and stability of a national, ASX-listed business with more than 36 years of experience, we combine proven capability with a practical understanding of the Territory's unique operating conditions.
Our work spans complex, compliance-driven government, defence, education, health and community environments, where coordination, reliability and strong stakeholder relationships matter. As part of our close-knit Darwin team, you'll have the opportunity to build capability, take on responsibility and help shape lasting outcomes across the Territory.
You'll play a key role in:
As a Project Administrator, you'll support our project teams to keep essential administration, documentation and financial processes running smoothly. Working across a diverse mix of Territory projects, you'll help create well-organised project environments from site set-up through to completion.
Support general project administration, reporting and project finance tasks
Process supplier and subcontractor invoices, purchase orders and documentation
Coordinate RFIs, meeting minutes, correspondence and document distribution
Maintain project registers, drawings, records and filing systems
Assist with site set-up, inductions, signage and project administration requirements
Update project information across our project delivery systems
What you'll bring:
You'll be organised, proactive and comfortable balancing competing priorities in a fast-paced project environment.



You'll enjoy working closely with a close-knit team, bringing a practical approach, attention to detail and a commitment to delivering reliable support.
Previous experience in a project administration or similar administration role
High-level computer literacy, particularly across the Microsoft Office suite
Experience in a fast-paced environment with strong customer service skills
Proficiency with systems such as Procore and Jobpac will be highly regarded
Strong document control, coordination and record-keeping capability
A collaborative and adaptable approach to supporting project teams
A positive, accountable mindset and the ability to build trusted relationships
Why SHAPE is a great place to work:
We have the ambitious vision to be 'the place where everyone wants to work'. That's why at SHAPE you'll enjoy:
A diverse and inclusive culture, recognised by Human Synergistics and Australian Financial Review
5 additional paid leave days every year
Personalised career development to fast-track your growth with regular check-ins
An 'Individual Flexibility Plan' to match your work/life needs
Competitive salary and profit-share potential (up to 15% of your salary)
Health and wellbeing benefits, including mental health support, fitness activities, annual flu vaccinations, and discounted health insurance
Personalised parental leave benefits for your growing family
Regular social events to connect with your colleagues, subcontractors, and clients
Help Shape What's Next!
Want to know more?
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📌 Project Administrator (Australia)
🏢 SHAPE Australia
📍 Australia