Job Description
02nd September, ****
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Office Manager & Trust Accountant | $80K+ | Full time
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An exciting chance has become available for an experienced Office Manager & Trust Accountant to join a growing real estate business. Working closely alongside the leadership team, this is a varied and hands-on role supporting the smooth day-to-day operations of a busy real estate office.
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Supporting a team of 24 staff members, the successful candidate will play an integral role across office administration, trust accounting, marketing and HR administration.
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Why You'll Love This Role:
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Salary from $80,000+, dependent on experience
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Varied role across office management, trust accounting, marketing and HR administration
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Work closely with the leadership team
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Support a team of 24 staff members
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Opportunity to play an integral role within a growing business
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Supportive and professional team environment
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Genuine opportunity to make a meaningful impact on business operations
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What You'll Be Doing:
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Overseeing daily office operations and ensuring efficient workflow across the business
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Managing reception, administration and general office support functions
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Coordinating office calendars, meeting schedules and internal staff communications
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Maintaining databases, CRM systems and office processes
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Assisting with payroll preparation and related administrative tasks
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Coordinating office marketing initiatives, including social media activity
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Assisting with events,



sponsorships and community engagement activities
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Managing trust accounting functions, including receipting, disbursements, reconciliations and reporting
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Ensuring trust accounting compliance with relevant legislation, industry regulations and company procedures
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Maintaining accurate trust records and supporting audit requirements
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Assisting with employee onboarding and offboarding processes
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Preparing new starter documentation and coordinating staff setup requirements
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Maintaining personnel files, employment records and HR documentation
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Coordinating IT access, system logins and office setup for new starters
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Assisting with training coordination, induction scheduling and internal communications
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Confidentially logging and tracking employee complaints, concerns and feedback
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Assisting Directors with documenting, monitoring and following up complaint resolutions and outcomes
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Monitoring leave balances, timesheets and staff rosters
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Supporting general HR administration and compliance with company policies
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Supporting a positive, professional and collaborative workplace culture
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What We're Looking For:
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Minimum 2 years' trust accounting experience
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At least 1 year of office management or office operations experience
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Previous real estate administration or marketing experience preferred
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Strong organisational and multitasking abilities
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Excellent attention to detail
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Exceptional written and verbal communication skills
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Ability to work independently and collaboratively within a team
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Positive, professional and solutions-focused approach
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Proactive attitude with a willingness to take ownership of responsibilities
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Strong problem-solving and follow-up skills
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Ability to manage confidential information with discretion
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Strong computer and administrative skills
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Real estate industry experience highly regarded
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The Details:
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Full-time position
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Salary from $80,000+, dependent on experience
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Supporting a team of 24 staff members
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Varied responsibilities across office operations, trust accounting, marketing and HR administration
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Opportunity to work closely with the leadership team
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Immediate start available
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Ready to Take the Next Step?
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If you're an experienced Trust Accountant and Office Manager looking for a varied role where you can take ownership, work closely with leadership and make a genuine impact within a growing real estate business, we'd love to hear from you.
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All applications will be treated with strict confidentiality.

📌 Office Manager & Trust Accountant | $80K+ | Full-Time (Victoria)
🏢 Titanium Recruitment
📍 Victoria