Job Description
Scheduler / Compliance Coordinator
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Braeside Office-Based Circa $70k-$80k
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Our client, an established business operating within the civil construction and concrete pumping industry, is seeking an experienced Scheduler / Compliance Coordinator to join their close-knit office team. This is a genuine all-rounder role for someone who enjoys variety and is comfortable dabbling across scheduling, compliance, administration and customer service in a fast-paced environment.
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You'll be the key point of contact for keeping plant, crew and compliance requirements on track, while also supporting day-to-day scheduling and office administration.
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Key Responsibilities
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Schedule plant maintenance and ensure all plant and crew compliance documentation is up to date
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Maintain personnel records including tickets, licences and inductions (White Card, working with children, RIW, high risk work licences, verification of competency, etc.)
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Ensure personnel are competent and appropriately qualified for their roles
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Update compliance portals (RIW, Damstra, 3D Safety, Chekrite, HammerTech or similar)
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Organise crew training and certification
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Complete plant registration and checklists
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Maintain and update SWMS
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Attend toolbox meetings to support safety implementation
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Liaise with management regarding tenders/contracts for major projects
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Monitor and respond to compliance-related correspondence
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Assist with daily job scheduling
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General administration duties and answering incoming calls
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About You
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Experience in a scheduling, compliance, coordination or administration role, ideally within construction, civil, trades or a related industry
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Strong attention to detail and comfortable managing competing priorities in a fast-paced environment
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Confident using scheduling/compliance software (e.g. Simpro, Upvise, Damstra, RIW, or similar systems)
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Excellent communication skills, both written and verbal
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A genuine all-rounder who's happy to get involved across multiple areas of the business
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Friendly, professional and well organised, with the ability to work both autonomously and as part of a team
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What's on Offer
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Circa $70k-$80k
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Office-based role with a supportive, close-knit team
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Variety across scheduling, compliance and administration - no two days the same
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Chance to join an established business within a growing industry
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If this sounds like you, we'd love to hear from you.

📌 Scheduler / Compliance Coordinator (Victoria)
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