Job Description

About us

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ACS Property Services is a leading national provider of commercial cleaning and
n property services, supporting more than 1,000 client sites across Australia with a
n team of approximately 800 employees.

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Since 2007, our growth has been driven by our commitment to being Customer
n Centric, Always Innovating, and working as One Team, One Family. We're ambitious,
n people-focused and proud to create opportunities for our team to grow with us.

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About the role

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The Executive Assistant & Corporate Services Partner provides proactive, confidential executive support to the Chief Executive Officer while delivering shared coordination and business support across ACS corporate services.

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The role is allocated approximately 45% to Executive Assistant responsibilities and 55% to shared corporate services responsibilities. The allocation may flex to meet business priorities, with material changes agreed with the CEO.

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This is a hands-on role combining high-quality administration with strategic coordination, analysis, implementation support and process improvement. The position does not replace the accountability or decision-making authority of Finance, People and Culture, Marketing, Operations or other functional leaders.

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Hours: Full-Time
n Location: Onsite at level 4, 18 Thomson Street, South Melbourne

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Primary Activities:

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Executive Assistant support – approximately 45%

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- Proactively manage the CEO's diary, priorities and meeting schedule, protecting time for strategic and high-value activity.
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- Triage the CEO's incoming communications and correspondence; identify urgent matters, draft responses and ensure agreed follow-up.
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- Prepare agendas, briefing packs, presentations and supporting information so the CEO is ready for meetings and key decisions.
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- Coordinate Leadership Team and other executive meetings, record decisions and actions, and follow up owners and due dates.
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- Coordinate domestic and international travel, itineraries, accommodation, logistics and contingencies within policy and budget.
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- Manage confidential information, executive expenses, key stakeholder liaison, hospitality and other administrative requirements for the CEO.
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Shared corporate-services support – approximately 55%

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- Coordinate cross-functional corporate-services projects, workplans, milestones, risks, communications and status reporting.
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- Prepare and consolidate leadership reports, board packs, presentations and internal communications using information supplied by accountable leaders.
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- Maintain the central register of Leadership Team actions, decisions and key corporate-services commitments; elevate overdue or at-risk items.
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- Review administrative workflows and implement agreed improvements that reduce duplication, improve responsiveness and strengthen consistency.
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- Coordinate corporate suppliers, office facilities, equipment, records, meetings, events and new-starter logistics in partnership with relevant owners.
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- Provide shared administrative and coordination support across Finance, People and Culture, Marketing and Operations based on agreed priorities (including IT and Fleet matters).
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- Support policy administration, document control and governance processes; functional owners remain accountable for content, approval and compliance.
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- Undertake research, analysis and special projects as directed by the CEO or agreed with the relevant corporate-services leader.
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- Office compliance, maintaining compliance registers, coordinating inspections and testing, monitoring corrective actions, contractor documentation, emergency procedures, office inductions and document control.
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What you'll bring

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- At least five years' experience in senior executive support, corporate services, business coordination or a comparable role in a fast-paced environment.
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- Tertiary Qualifications; Business Admin, Commerce, Project Management preferred but not essential.
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- Demonstrated ability to anticipate executive needs, manage competing priorities and exercise sound judgement with minimal supervision.
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- Strong project coordination, action tracking,



analytical and problem-solving capability, with a record of delivering agreed outcomes.
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- Excellent written and verbal communication, minute-taking, document preparation and stakeholder-management skills.
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- Advanced proficiency in Microsoft Outlook, Word, PowerPoint and Excel; confidence learning and improving business systems.
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- High attention to detail, discretion and integrity when handling sensitive, confidential and commercially important information.
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- A practical, service-oriented mindset with the confidence to follow up, constructively challenge and escalation when commitments are at risk.
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- Ability to work collaboratively across functions without confusing coordination responsibility with functional ownership.
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Why Join ACS?

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- Why Join ACS?
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- Opportunity to contribute to the growth of one of Australia's leading and most ambitious property services businesses.
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- Work with a collaborative, high-performing team that values innovation, accountability and continuous improvement.
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- Exposure to major national clients and exciting opportunities across a diverse range of industries.
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- A energetic and autonomous role where your contribution has a direct impact on business growth and success.
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- Be based in our brand-new Melbourne Head Office, designed to support collaboration, innovation and employee wellbeing.
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- Access premium workplace amenities including a dedicated wellness centre with yoga facilities, sauna and cold plunge, modern end-of-trip facilities, and a stunning rooftop terrace with 360-degree views across Melbourne's skyline.
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- Ongoing professional development and career progression opportunities as ACS continues to expand nationally.
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- Competitive salary package, performance incentives and the opportunity to grow your career with a business that invests in its people.
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At ACS, we embrace a diverse and inclusive workforce, welcoming the varied life
n experiences and perspectives of employees, irrespective of age, gender, ethnicity,
n religion, cultural background, disability or sexual orientation. Indigenous Australians,

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Torres Strait Islander people and minority groups are encouraged to apply.

📌 Executive Assistant & Corporate Services Partner (Middle Park)
🏢 ACS Property Services
📍 Middle Park