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Administrative Officer - Office of Cancer Research

Date: 4 Sept 2026

Your Role In Our Future

Administrative Officer - Office of Cancer Research

- Ongoing, full time position available - 80 hours per fortnight with monthly ADOs.
- Up to $66,768.00 (HS2) - $73,811.92 (HS21) base salary + salary packaging + super + 5 weeks annual leave.
- Parkville location, with multiple public transport options available.

About the role

The Administrative Officer will work as an integral member of the Office of Cancer Research (OCR) team, providing administrative support across the Animal Ethics Office and the Research Integrity Office.The role is responsible for coordinating animal ethics and research integrity administration, supporting University of Melbourne appointment processes, and delivering high-quality stakeholder support, reporting, record management and compliance activities within a confidential research environment.

Remuneration as per Health and Allied Services, Managers & Administractive EBA. Up to $66,768.00 (HS2) - $73,811.92 (HS21) base per annum, (full-time equivalent - to be prorated for Part Time) dependent on candidate experience.To be discussed with Hiring Manager.

About you

You will have outstanding organisational skills, including attention to detail, prioritisation and time management skills, with a demonstrated ability to listen effectively and work with key stakeholders.

You'll bring with you:

- Experience working in administration
- Proficient in the use of the MS Office suite
- Operational proficiency using AI tools for document generation, meeting minutes and agendas
- High-level communication and interpersonal skills
- Ability to develop current skills

We offer a range of benefits which support our people both personally and professionally, including:

- Up to $11,660 in salary packaging to increase your take home pay
- Discounted health insurance and eye care
- A comprehensive health and wellbeing program
- Public transport options at our doorstep and end of trip facilities for cyclists
- Onsite eateries and coffee shops and inviting rooftop garden spaces
- Pathways for professional development and new career opportunities
- Five weeks annual leave, 17.5% leave loading, purchased leave options & ADOs
- Flexible, hybrid working practices

Inclusion and belonging

Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community. We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander. We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.





All appointments are made subject to a satisfactory police check and may include vaccination requirements. Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed. We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.

Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.

Applications Close: 11.59pm Sunday 20 September 2026.

Position Summary

The Administrative Officer will work as an integral member of the Office of Cancer Research (OCR) team, providing administrative support across the Animal Ethics Office (0.6 FTE) and the Research Integrity office (0.4 FTE).

Health and Allied Services, Managers and Administrative Workers

Classification or Salary Range

Grade 2: HS2

Immunisation Category C

Key Relationships

- Internal
- Executive Director Cancer Research
- Associate Director Research Operations
- Project Officer, OCR
- Animal Ethics Office (AEO) staff
- Chairperson, Animal Ethics Committee (AEC)
- Group leaders
- Researchers
- OCR team

- External

- Members of the Peter Mac AEC
- University of Melbourne staff
- Animal Ethics Offices at other institutions

Skills

- Experience working in administration
- Proficient in the use of the MS Office suite
- Operational proficiency using AI tools for document generation, meeting minutes and agendas
- High-level communication and interpersonal skills
- Demonstrated ability to listen effectively and work with key stakeholders
- Outstanding organisational skills, including attention to detail, prioritisation and time management
- Ability to develop new skills
- Tertiary qualification and/or research experience in the life sciences
- Experience working in a complex and diverse working environment
- Experience working at a medical research institute or university

Key Accountabilities

Key Accountabilities Demonstrated By / Key Performance Indicators

1. Animal Ethics Office (AEO) administration

- Coordinate the administrative requirements of the AEO, including organising Animal Ethics Committee (AEC) meetings, room bookings,



audio-visual arrangements and catering
- Assist with compliance checking of AEC submissions
- Provide financial management support, including processing payments, invoices and maintaining budget records.
- Manage and maintain AEO intranet pages, including announcements, guidelines, forms and templates
- Manage animal ethics-related data in the animal research and compliance database system
- Maintain the confidentiality and security of documents and information
- Undertake other duties as required by the Manager Animal Research Ethics
- Contribute to broader initiatives within Peter Mac, to enhance the quality of animal research and animal care
- Work effectively and collaboratively with colleagues across Peter Mac to promote ethical research practice

2. University of Melbourne appointment administration

- Have a customer service approach to the role
- Prepare documents for honorary and guest appointments in the Sir Peter MacCallum Department of Oncology, University of Melbourne
- Manage applications and appointment acceptance for University of Melbourne appointments
- Maintain records of University of Melbourne appointments to the required standards
- Liaise with relevant stakeholders to obtain information within set timeframes
- Flexibility to adapt to additional administrative duties to assist the Research Integrity Coordinator or Project Officer, as required
- Prepare metrics-focused reports as required for executive documentation

3. High-level communication skills (verbal and written)

- Communicate effectively at all levels
- Adapt documents using the provided templates
- Report on University of Melbourne appointments and other activities, as required

4. Confidentiality

- Maintain the confidentiality and security of documents and information
- Treat personal and/or sensitive information with a high degree of integrity and discretion

Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.

WHY WORK FOR PETER MAC

- Peter Mac offer a range of advantages which support our people both personally and professionally.
- Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
- We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.

The Peter MacCallum Cancer Centre acknowledges the traditional owners of the land on which our five sites are located throughout Victoria. We recognise their strength and resilience and pay our respects to their Elders past and present.

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📌 Administrative Officer - Office of Cancer Research (Melbourne)
🏢 Peter MaCallum Cancer Cente - Peter Mac
📍 Melbourne