Job Description

02nd September, 2026

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Office Manager & Trust Accountant | $80K+ | Full-Time

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An exciting opportunity has become available for an experienced Office Manager & Trust Accountant to join a growing real estate business. Working closely alongside the leadership team, this is a varied and hands-on role supporting the smooth day-to-day operations of a busy real estate office.

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Supporting a team of 24 staff members, the successful candidate will play an integral role across office administration, trust accounting, marketing and HR administration.

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Why You'll Love This Role:

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- Salary from $80,000+, dependent on experience
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- Varied role across office management, trust accounting, marketing and HR administration
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- Work closely with the leadership team
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- Support a team of 24 staff members
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- Opportunity to play an integral role within a growing business
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- Supportive and professional team environment
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- Genuine opportunity to make a meaningful impact on business operations
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What You'll Be Doing:

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- Overseeing daily office operations and ensuring effective workflow across the business
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- Managing reception, administration and general office support functions
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- Coordinating office calendars, meeting schedules and internal staff communications
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- Maintaining databases, CRM systems and office processes
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- Assisting with payroll preparation and related administrative tasks
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- Coordinating office marketing initiatives, including social media activity
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- Assisting with events, sponsorships and community engagement activities
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- Managing trust accounting functions, including receipting, disbursements, reconciliations and reporting
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- Ensuring trust accounting compliance with relevant legislation, industry regulations and company procedures
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- Maintaining accurate trust records and supporting audit requirements
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- Assisting with employee onboarding and offboarding processes
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- Preparing new starter documentation and coordinating staff setup requirements
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- Maintaining personnel files, employment records and HR documentation
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- Coordinating IT access, system logins and office setup for new starters
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- Assisting with training coordination, induction scheduling and internal communications
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- Confidentially logging and tracking employee complaints, concerns and feedback
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- Assisting Directors with documenting, monitoring and following up complaint resolutions and outcomes
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- Monitoring leave balances, timesheets and staff rosters
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- Supporting general HR administration and compliance with company policies
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- Supporting a positive, professional and collaborative workplace culture
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What We're Looking For:

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- Minimum 2 years' trust accounting experience
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- At least 1 year of office management or office operations experience
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- Previous real estate administration or marketing experience preferred
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- Strong organisational and multitasking abilities
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- Excellent attention to detail
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- Exceptional written and verbal communication skills
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- Ability to work independently and collaboratively within a team
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- Positive, professional and solutions-focused approach
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- Proactive attitude with a willingness to take ownership of responsibilities
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- Strong problem-solving and follow-up skills
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- Ability to manage confidential information with discretion
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- Strong computer and administrative skills
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- Real estate industry experience highly regarded
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The Details:

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- Full-time position
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- Salary from $80,000+, dependent on experience
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- Supporting a team of 24 staff members
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- Varied responsibilities across office operations, trust accounting, marketing and HR administration
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- Opportunity to work closely with the leadership team
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- Immediate start available
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Ready to Take the Next Step?

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If you're an experienced Trust Accountant and Office Manager looking for a varied role where you can take ownership, work closely with leadership and make a genuine impact within a growing real estate business, we'd love to hear from you.

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All applications will be treated with strict confidentiality.

📌 OFFICE MANAGER & TRUST ACCOUNTANT | $80K+ | FULL-TIME (Victoria)
🏢 Titanium Recruitment
📍 Victoria