Job Description

Senior Team Administrator - Investment Management

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Urbis is more than just a consultancy. We are a multidisciplinary urban consultancy, inspiring and creating solutions for our ever-changing world. We empower our brightest minds with opportunities to push boundaries, collaborate and deliver exceptional, creative solutions for our clients and each other.

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If you're looking to make transformational impact in our cities and communities, we're keen to meet you.

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We pride ourselves on empowering our employees and supporting them to be the best they can be. Here you will make a tangible difference and create positive impact, while gaining enviable industry experience and broad exposure to the most exciting work.

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The Opportunity & How You Will Make an Impact

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As a Senior Team Administrator, you'll provide high-quality support to our Investment Management team, supporting multiple Directors to keep projects running smoothly and deliver an exceptional client experience.

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This is an ideal opportunity for someone with experience in property, real estate or investment management who thrives in a rapid-paced environment. You'll play a key role in coordinating client deliverables, preparing high-quality submissions and reports, managing project administration and building strong relationships with internal and external stakeholders.

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Success in this role requires exceptional organisation, initiative and the ability to confidently manage competing priorities while identifying opportunities to improve processes and support the wider team.

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Key Responsibilities

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Responsibilities include, but are not limited to:

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- Provide high-quality administrative support to multiple Directors and the broader Investment Management team.
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- Prepare and coordinate submissions, reports, presentations and other client deliverables.
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- Act as a key point of contact for clients, coordinating meetings, appointments and communications.
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- Manage diaries, travel, meetings and event logistics.
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- Support project setup, administration, invoicing and reporting using BST and other internal systems.
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- Assist Project Managers with project reporting, budgeting and project health reviews.
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- Coordinate Work in Progress (WIP) reporting and team resourcing activities.
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- Produce high-quality documents and presentations with exceptional attention to detail.
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- Manage expense processing, filing and document management in line with business requirements.
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- Support continuous improvement initiatives and provide guidance to other Team Administrators where required.
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About You

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- Experience in a Team Administration or similar support role, ideally supporting multiple stakeholders.
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- Previous experience within the property, real estate or investment management industry.
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- Confidence liaising with clients and building strong professional relationships.
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- Exceptional organisational skills with the ability to manage multiple priorities and deadlines.
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- A proactive approach with the initiative to identify opportunities for improvement.
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- Intermediate to advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
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- Experience using project management or practice management systems (BST experience is advantageous).
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Why Urbis?

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We are passionate about purpose with impact.



You'll join an organisation united by a shared goal: shaping cities and communities for a better future. Your work will help create a positive legacy through innovative and meaningful contributions. You're encouraged to bring your ideas, be bold and contribute to an environment built on connection, flexibility and authenticity.

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We invest in your growth, with inspirational leadership experiences, structured development pathways and the freedom to lead your own way. We empower you to shape your career and your impact.
n We believe in flexible benefits, performance-driven rewards and experiences that support you both professionally and personally- because what matters to you, matters to us.

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Urbis is a multidisciplinary urban consultancy, where bright minds are empowered to transform cities and communities around the world.

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We care about performance, and we care about our people. Our high-performing, inclusive culture encourages collaboration across disciplines, challenging us to think bigger and push boundaries. As one team.

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Here, you'll find the opportunity to make a real difference. Leading positive change and leaving a positive legacy. Together, we're building more liveable cities and better futures for our communities.

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Urbis is a multidisciplinary urban consultancy, where bright minds are empowered to transform cities and communities around the world.

n

We care about performance, and we care about our people. Our high-performing, inclusive culture encourages collaboration across disciplines, challenging us to think bigger and push boundaries. As one team.

n

Here, you'll find the opportunity to make a real difference. Leading positive change and leaving a positive legacy. Together, we're building more liveable cities and better futures for our communities.

📌 Senior Team Administrator - Investment Management (Queensland)
🏢 Urbis
📍 Queensland