Job Description: Administrative Assistant

Position Title: Admin

Reports To: Supervising Allied Health Professional (Senior Occupational Therapist)

Employment Type: Casual / Part-time /Full - time (as applicable)

Location: Tarneit, VIC 3029

Position Summary:

We are seeking a motivated Female Administrative Assistant to provide day-to-day admin support to our team. This role is suitable for someone who is organised, has positive communication skills, and can manage tasks in a busy work environment.

Healthcare professionals looking to move into an admin role are also welcome to apply. Previous admin experience is helpful but not essential for the right person, who has a positive attitude and a willingness to learn.

Key Responsibilities:
Answering phone calls, emails, and general enquiries
Managing current referrals and onboarding new participants/clients
Booking appointments and managing calendars
Filing, scanning, and maintaining participant records
Supporting management with general office tasks
Keeping office files organised and up to date




General upkeep of the clinic, including maintaining a clean, organised, and professional workplace
Monitoring office supplies and ensuring the clinic runs smoothly day to day
Helping ensure smooth daily office operations

Key Selection Criteria:
Good communication and people skills
Friendly, qualified, and respectful attitude
Basic computer skills including Microsoft Word, Excel, and Outlook
Organised with good attention to detail
Reliable and able to work independently and in a team
Willingness to learn and take initiative
Previous admin or healthcare experience is an advantage, but not required

Core Values:
Respect: Uphold participant dignity and choice.
Empowerment: Encourage independence and inclusion.
Integrity: Maintain professionalism and ethical practice.
Collaboration: Work effectively with all stakeholders to achieve participant goals.

Pay: From $26.97 per hour

Work Location: In person

📌 Administrative Assistant: Female Preferred Tarneit
🏢 Ace Care & Services
📍 Tarneit