About the role

We are seeking a friendly, organized, and proactive Office Coordinator to support the daily operations of our Melbourne Centre. As the first point of contact for visitors, tenants, and clients, you will play a key role in creating a qualified and welcoming experience while ensuring the smooth running of the Centre.

Key responsibilities
Greet visitors, tenants, prospects, and suppliers in a professional and friendly manner
Answer and direct phone calls, emails, and general inquiries
Manage reception and maintain a welcoming office setting
Assist clients, guests, and team members with day-to-day requests
Support the smooth day-to-day operation of the coworking and office facilities
Coordinate meeting room bookings and ensure rooms are prepared for client use
Maintain office supplies and liaise with vendors and service providers
Assist with facility inspections and report maintenance issues as required
Support the sales and leasing team with administrative tasks
Help coordinate office inspections, tours, and client meetings

About you
Bachelor's degree (or recently completed) in Marketing, Sales, Business,



Communications, or a related discipline
Exceptional interpersonal and communication skills
Confident communicating with people at all levels, from business owners and executives to visitors, contractors, and colleagues
Strong customer service mindset with a genuine desire to help others
Professional presentation and positive attitude
Excellent organizational and time management skills
Ability to multitask and prioritize responsibilities effectively
Good computer skills, including Microsoft Office applications
Comfortable performing reception and front-of-house duties
Reliable, punctual, and detail oriented

About us

We are a growing commercial real estate, coworking, and office leasing business dedicated to providing professional workspace solutions and exceptional customer service to our clients. Our collaborative and customer-focused setting offers an exciting opportunity for an enthusiastic and motivated individual to launch their career in a dynamic industry.

📌 Office Coordinator Docklands
🏢 Figari VIC
📍 Docklands