Job Description
Parramatta, Australia | Posted on 09/02/2026
The Administration Assistant will be responsible forsupporting the effective day-to-day administration of the DLUX Australiaoffice.
The role will coordinate office operations,employeerequirements,vendors, travel and logistics, documentation andgeneraladministrativeactivities while working closely with the People & Cultureand Corporate Services teams.
The successful candidate should be organized, dependable,service-oriented and comfortable taking ownership of administrative mattersfrom initiation through to closure.
Key Responsibilities
Office Administration
Supportthe smooth day-to-day operation of the Sydney office.
Maintaina skilled, organized and welcoming office environment.
Coordinateoffice supplies, stationery, pantry requirements and other consumables.
Coordinatewith building management and external service providers for office-relatedrequirements.
Monitoroffice maintenance requirements and ensure issues are followed through toclosure.
Assistwith meeting room arrangements and internal/external meetings.
Receiveand coordinate deliveries, couriers and business correspondence.
Maintainappropriateadministrative records, files and trackers.
Employee & People Support
Provideadministrativesupport for employee onboarding and offboarding activities.
Coordinateworkplaceaccess, keys, equipment and other joining requirements.
AssistPeople & Culture with maintaining employee documentation andadministrative records.
Supportnew employees and employees travelling or relocating to Australia withpractical office and administrative requirements.
Assistin coordinating employee engagement activities, meetings and companyevents.
Handleemployee information and company records with appropriate confidentiality.
Requirements
Travel & Logistics
Assistwith business travel arrangements, including flights, accommodation andlocal transportation, where required.
Coordinateaccommodationand logistical requirements for employees travelling toAustralia on business assignments.
Maintaintravel-related records and supporting documentation.
Coordinatewith employees and relevant internal teams to ensure travel arrangementsare completed on time.




Coordinatewith approved vendors and service providers for office-relatedrequirements.
Obtainquotations and supporting information for administrative purchases whererequired.
Assistwith purchase requests and maintain supporting records.
Verifythat invoices are supported by appropriate documentation before forwardingthem for processing.
Followup with vendors regarding service delivery, invoices andoutstandingactions.
Maintainvendor contact information and relevant administrative documentation.
Assets & Facilities Support
Assistwith maintaining records of office assets, equipment, keys and accesscards.
Coordinateallocationand return of company assets in collaboration with IT andPeople & Culture.
Assistwith periodic physical verification of office assets.
Reportfacilities, safety, security or maintenance concerns promptly andcoordinate corrective action.
Documentation & Compliance Support
Maintainorganized electronic and physical administrative records.
Assistwith documentation required for internal audits, certifications, insuranceand other compliance activities.
Supportrecord keeping in accordance with company policies andapplicablerequirements.
Ensuresensitive company and employee information is handled securely andconfidentially.
General Business Support
Provideadministrativesupport to management and other teams asreasonablyrequired.
Assistwith scheduling meetings, preparing documents and coordinatingbusinessactivities.
Trackassigned actions and follow up with relevant stakeholders for timelyclosure.
Identifyadministrativeinefficiencies and suggest practical improvements toprocesses.
Qualifications & Experience
Diploma,Bachelor's degree or equivalent qualification in BusinessAdministration,Managementor a related discipline is desirable.




Approximately 1–3 years of experience in office administration,coordination,businesssupport or a similar role.
Experienceworking in a professional services, consulting or technology environmentwould be advantageous.
Familiaritywith Australian workplace practices and office administration would bebeneficial.
Strongorganizationaland time-management skills.
Goodwritten and verbal communication skills.
Strongattention to detail and accuracy.
Abilityto manage multiple activities and priorities simultaneously.
Goodworking knowledge of Microsoft Office or similar business productivitytools.
Abilityto maintain accurate records and documentation.
Professionaland courteous approach when dealing with employees, vendors, clients andvisitors.
Proactiveapproach to identifying and resolving administrative issues.
Abilityto work independently while collaborating effectively with teams acrossAustralia and India.
What We Expect
At DLUX Tech, we expect our team members to demonstrate:
Ownership – Take responsibility for assigned activities and follow them through to completion.
Accountability – Deliver on commitments andcommunicate early when there are challenges.
Attention to Detail – Maintain accuracy indocumentation, records and administrative activities.
Responsiveness – Support employees andbusinessrequirementspromptly and professionally.
Collaboration – Work effectively with colleaguesacross functions and locations.
Continuous Improvement – Look for practical ways tomake administrative processes simpler and more efficient.
Success in this position will be reflected through:
Smoothand reliable day-to-day office operations.
Timelyclosure of administrative requests and issues.
Accurateand up-to-date administrative and asset records.
Effectivecoordinationwith employees, vendors and internal stakeholders.
Well-managedonboarding, travel and logistical requirements.
Minimaladministrativeescalations caused by missed follow-ups.
Consistentcompliancewith DLUX policies and procedures.
The responsibilities outlined above are intended to describethe general nature of the role and may evolve as DLUX Tech'sAustralianoperationscontinue to grow.

📌 Administration & Operations Assistant (Sydney)
🏢 DLUX TECH
📍 Sydney